Executive Action Officer (Falls Church, VA)

NIKA is hiring for an Executive Action Officer to support the Defense Health Agency's (DHA) Facilities organization in Falls Church, VA. The role will sit onsite.

Named a Top Workplace by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to operate and manage their real property. Our operations management, engineering, and project management services provide our customers with value and expertise to ensure operational readiness for complex and mission-critical facilities. NIKA benefits include PTO, holidays, medical/dental/vision insurance, 401k matching, and an understanding of work/life balance.

The Executive Action Officer serves as the central point of coordination for executive-level taskers, correspondence, congressional inquiries, leadership requests, and organizational actions supporting DHA Facilities. This position manages actions from receipt through final approval and closeout, ensuring requirements are accurately assigned, coordinated, tracked, staffed, and completed within established deadlines.

The Executive Action Officer works closely with senior leaders, branch chiefs, division leadership, subject matter experts, and executive staff to develop high-quality leadership products, coordinate responses, identify risks, and maintain visibility of organizational priorities.

• Serve as the centralized point of contact for executive taskers, correspondence, congressional inquiries, leadership requests, and staffing actions.

• Manage and track incoming and outgoing actions using CATMS, ETMS, or comparable task-management systems.

• Coordinate responses and information gathering from subject matter experts, managers, branch chiefs, division leadership, and executive staff.

• Draft and coordinate Department of War correspondence, executive memoranda, response packages, reports, briefing materials, talking points, and leadership products.

• Monitor suspense dates and proactively follow up with responsible organizations to ensure timely completion of actions.

• Maintain comprehensive visibility of actions throughout the staffing and approval process.

• Consolidate contributions from multiple offices into accurate, concise, and cohesive executive-level products.

• Conduct quality-control reviews for accuracy, completeness, consistency, grammar, formatting, and compliance with organizational requirements.

• Prepare executive review and approval packages for senior leadership.

• Identify potential delays, risks, conflicts, and resource issues and provide leadership with recommended courses of action.

• Develop and maintain organizational knowledge-management repositories, reference materials, and communication products.

• Develop dashboards, metrics, workload reports, and leadership tracking tools to improve organizational visibility and workload management.

• Support strategic communications regarding DHA Facilities initiatives, accomplishments, priorities, and organizational performance.

• Assist with synchronization of DHA Facilities meetings, events, briefings, and executive priorities.

• Support strategic planning initiatives, business process improvements, and other senior leadership priorities.

• Maintain organized records and documentation to support future inquiries, audits, reporting requirements, and leadership decision-making.

• Must be US Citizen

• Must be eligible to obtain security clearance

• Bachelor's degree from an accredited institution.

• Minimum five years of experience supporting a 3-star or SES-equivalent staff, military strategic planning organization, Department of War, Joint organization, or Service-equivalent organization.

• Experience with:

• Requirements planning

• Executive staffing

• Correspondence management

• Action/task management

• Senior leadership support

• Experience writing and editing Department of War, Military Department, or Defense Agency policy and executive documents.

• Familiarity with Department of War Facilities Life Cycle Management policies.

• Knowledge of applicable federal regulations and laws..

• Ability to synthesize large amounts of information into concise executive-level updates and recommendations.

• Advanced proficiency in Microsoft Word, including editing and document-formatting tools.

• Proficiency in Microsoft PowerPoint, Microsoft Excel, and Adobe Acrobat.

• Proficiency with CATMS, ETMS, or similar task-management systems.

• Ability to manage multiple high-priority actions, competing deadlines, and senior-level requirements simultaneously.

• Strong attention to detail and commitment to document quality and accuracy.

• Ability to work effectively with senior leaders and multidisciplinary teams.

• Ability to identify issues proactively, communicate risks, and recommend solutions.

NIKA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, NIKA takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.