Executive Admin- 3 months +

Executive & Administrative Support:

• Provide high-level administrative support to assigned Vice President/Senior Vice President
• Exercise discretion and independent judgment to ensure efficient office operations
• Manage complex calendars, schedule meetings, coordinate conflicts, and arrange travel and logistics
• Screen and triage telephone calls and visitors; respond to inquiries and handle sensitive matters in accordance with hospital policies
• Prepare correspondence, memoranda, reports, presentations, meeting agendas, and minutes often involving confidential or sensitive information
• Open, sort, and distribute mail; draft routine correspondence independently
• Develop and support the development of presentation materials

Reporting & Data Management:

• Research, gather, interpret, and maintain data to develop confidential and complex statistical and administrative reports
• Compile and verify data using spreadsheet software; ensure accuracy, completeness, and appropriate formatting
• Establish, maintain, and organize departmental files and records
• Develop presentations and background materials for meetings, events, and leadership initiatives

Operational & Logistical Coordination:

• Coordinate meetings, conferences, retreats, and events, including room reservations and catering
• Assist in developing and monitoring timelines related to faculty, residency, and graduate medical education programs
• Process physician expense reimbursements, invoices, payroll, petty cash, and other departmental financial transactions
• Facilitate physician credentialing and ensure required documentation remains current

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