Executive Admin Coordinator | Chancellors Office

The Executive Administrator Coordinator to the Chancellors office will report directly to the Chief Public Affairs Officer, Office of the Chancellor. Work assignments and expectations are reflective of the districtwide scope of the Chancellor's office. This position is the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chancellor and serves as a liaison to the Chancellor's direct reports and, as necessary, to the Governing Board; may organize and coordinate executive outreach and external relations efforts and oversee special projects. The Executive Administrative Coordinator to the Chancellor works independently on projects and other assignments, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative. Incumbents are required to be self-directed and to relieve the executive of various administrative duties.

Essential Functions

40% - Provides sophisticated calendar management for the Chancellor. Prioritizes inquiries and

requests while troubleshooting conflicts; makes judgments and recommendations to ensure

smooth day-to-day engagements; makes travel arrangements.

20% - Acts as a liaison and provides support to the CEC Chancellor's direct reports and other

Chancellor management or project teams. Arranges and handles all logistics for

meetings and events; schedule meetings and draft agendas.

10% - Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Chancellor, including those of a highly confidential or critical nature.

10% - Works closely with the Chancellor to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Anticipates the Chancellor's needs in advance of meetings, conferences, etc.

10% - Exercises independent judgment and confidentiality in communicating and disseminating

information regarding district policies and procedures.

10% - Prioritizes conflicting needs, handles matters expeditiously, and proactively follows through on projects to successful completion, often under deadline pressure.