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Executive Admin

Thorndale Partners

New York, NY

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JOB DETAILS
SALARY
$35–$50 Per Hour
SKILLS
Artificial Intelligence (AI), Automation, Billing, Board Meeting, C-Level Management, Calendar Management, Communication Skills, Cross-Functional, Customer Support/Service, Detail Oriented, Emerging Technology, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, Finance, Financial Administration, International Relations, Leadership, Logistics, Logistics Management, Manufacturing, Microsoft Office, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Reimbursement, Robotics, Slack, Startup, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
19 days ago
Role: Executive Assistant
Location: Cambridge, MA (Hybrid / On-site)
Position Type: Full-Time / In-person
Pay Range: 35-50/hr DOE
Client Industry: Advanced Technology (Hardware, Robotics, & AI)

Our firm has been retained by an innovative technology company in Cambridge, MA to find a highly organized, proactive, and tech-forward Executive Assistant. In this role, you will support the client's leadership team by managing complex calendars, coordinating international stakeholder relations, and streamlining operations. The ideal candidate thrives in a fast-paced hardware, robotics, or engineering-focused environment and embraces emerging productivity tools to optimize workflows.

Key Responsibilities
  • Calendar & Scheduling: Manage complex calendars across multiple time zones, stakeholders, and shifting priorities.
  • Meeting & Event Coordination: Organize internal/external meetings, board meetings, investor reviews, and leadership offsites.
  • Logistics Management: Handle detailed agendas, logistics, meeting materials, and tracking follow-up actions.
  • Travel Coordination: Arrange comprehensive domestic and international travel, including flights, lodging, and itineraries.
  • Financial Administration: Track and process expense reports, invoices, and reimbursement requests using modern platforms.
  • Business Communication: Prepare presentations, reports, documents, and cross-functional communications.
  • Cross-Functional Collaboration: Partner with Operations, People, Finance, and Engineering teams to ensure business alignment.
  • Tech Automation: Utilize AI tools and automation platforms to streamline scheduling, communication, and task management.
  • Confidentiality: Handle sensitive business and investor information with absolute discretion and professionalism.

Required Qualifications
  • Experience: 3+ years supporting C-level executives, founders, or senior leadership teams.
  • Industry Background: Experience working within a startup, tech, robotics, hardware, manufacturing, or engineering organization.
  • Global Coordination: Proven experience managing cross-cultural or international stakeholder coordination.
  • Tech Stack Proficiency: Mastery of Google Workspace, Microsoft Office, Slack, Zoom, and travel/expense management platforms.
  • Future-Tech Savvy: High comfort level utilizing AI tools, automation platforms, and emerging productivity technologies.
  • Communication: Exceptional written and verbal communication skills.
  • Adaptability: Proven ability to prioritize competing demands and pivot quickly in a fast-paced environment.
  • Mindset: Strong problem-solving skills, high attention to detail, and a hospitality-driven, customer-service approach.

About the Company

T

Thorndale Partners

Thorndale Partners llc was founded by merging assets from two long standing Nashville based staffing agencies with 17 years in the market and a back office funding partner with over 40 years of funding and managing the back office for multiple professional staffing businesses. We have three divisions:

Thorndale Technology : supporting all levels of IT staffing for corporations, technology companies, and startups.

Thorndale Health : Supporting all levels of technology related staffing for healthcare organizations, healthcare technology companies, and healthcare consulting firms.

Thorndale Finance : Supporting staffing for the Accounting and Financial roles for all the organizations our other divisions support as well.

Our goal is to quietly become the team retained by clients providing the best options to the highly competitive and tight candidate market. We work primarily on private search and hold the information about candidates we work with in the highest level of confidentiality.

We are and will continue to be the firm noted for the highest level of integrity and accuracy in details related to job opportunities and the backgrounds of candidates we represent.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Other/Not Classified
FOUNDED
2012
WEBSITE
http://www.thorndalepartners.com/

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