Position Overview
The Executive Administrative Assistant provides comprehensive administrative support to senior executive management within the Planning & Allocation department at Burlington Stores, including communication and coordination across all levels of the organization. This position requires working with sensitive, confidential, strategic, and critical information, often addressing complex and time-sensitive matters. The Executive Administrative Assistant plays a highly visible role with regular interaction with senior leaders and other key stakeholders. The individual must demonstrate exceptional professionalism, discretion, and autonomy in managing a wide array of responsibilities.
A Day In The Life
Exercises discretion and autonomy in managing a wide variety of administrative items with varying levels of complexity, time sensitivity, and confidentiality.
Communicates effectively on behalf of the executive(s) supported, using tact, diplomacy, and discretion in both written and verbal communications.
Manages complex travel arrangements, including multi-stop, multi-modal, and multi-traveler itineraries, ensuring executive preferences and adherence to company policy, with all details documented in calendars or written itineraries as preferred.
Pulls and concisely compiles data from multiple corporate systems to support business-driving initiatives.
Prepares executive expense reports and contributes to special projects.
Reviews approval requests (e.g., expense reports) for accuracy and compliance with company policies.
Prepares high-level PowerPoint presentations.
Proactively creates and maintains executive calendars, aligning with the executives' needs and preferences.
Organizes, coordinates, and supports large and complex programs, events, or conferences, including arranging venues and catering, managing invitations, coordinating speakers, overseeing budgets, and ensuring seamless execution.
Collaborates effectively with other Executive Assistants to coordinate travel, prepare for major meetings, and ensure continuity of support during absences.
Manages interview scheduling logistics by coordinating interviewer availability across executive and cross-functional calendars, partnering with the Talent Acquisition team to ensure timely scheduling and seamless candidate experience.
Coordinates and facilitates new hire on-boarding by organizing schedules, preparing on-boarding materials, coordinating equipment and workspace setup, and ensuring a smooth first-day experience for incoming employees.
Demonstrates flexibility, curiosity, and initiative in taking on additional administrative and project-related duties as assigned.
You'll Come With
10+ years of executive-level administrative experience, ideally within a large, multi-location corporate environment spanning multiple time zones; retail industry experience is strongly preferred.
Demonstrated proficiency in managing multiple executive calendars, coordinating complex travel, and organizing large meetings.
Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with budget and expense management.
Strong interpersonal skills and ability to build relationships across varying levels of the organization.
Flexibility to provide or arrange after-hours support, as needed.
Come join our team. You're going to like it here!
You will enjoy competitive wages, flexible hours, and an associate discount. Burlington's benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.
Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.
Min-Mid $25.15 - $34.00
Posting Number R103146
Location New Jersey-Burlington
Address 2006 Route 130 North
Zip Code 08016
Pay Rate Hourly
Career Site Category Corporate
Position Category Administrative
Job Type Full-Time
Remote Type Hybrid
Evergreen No