Executive Administration

Executive Administration

Bellevue, WA, 98052 (Onsite)

Salary Range: $75,600 - $102,200 a year

Job Type: Full Time

Qualifications

• Minimum 7 years of Executive Administration experience, including 4+ years of supporting C-suite executives.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Detail-oriented self-starter with prior experience supporting senior leadership, preferably in a technology-driven environment.
• Strong judgment with the ability to prioritize tasks, manage multiple responsibilities, and make informed decisions.
• Energetic, proactive, and adaptable, with the ability to manage multiple projects simultaneously.
• Comfortable interacting with senior executives and building strong working relationships across the organization.
• Resourceful with a strong sense of ownership, accountability, and a results-oriented mindset.
• Experience providing both on-site and remote executive support.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, speaking engagements, travel arrangements (domestic and international), events, and expense/claim submissions.
• Exercise sound judgment in managing executives'' time and prioritizing competing requests.
• Coordinate complex scheduling and calendar management while ensuring the smooth flow of information to executive leadership.
• Arrange travel logistics, including transportation, accommodations, itineraries, and meals.
• Provide comprehensive administrative support to executive leadership and assist with daily operational activities.
• Assess priorities and redirect matters to appropriate stakeholders or handle them independently when appropriate.
• Keep executives informed of time-sensitive issues and ensure timely follow-up on action items.
• Perform a wide range of administrative duties, including printing, copying, filing, managing correspondence, and coordinating courier or overnight packages.
• Manage incoming communications, maintain email and contact directories, and draft routine correspondence.
• Organize meetings, prepare agendas, distribute meeting materials, and coordinate logistics.
• Prepare, reconcile, and submit expense reports, and support approval workflows for executive teams.
• Maintain the confidentiality of sensitive business information and executive communications.
• Attend meetings, record meeting minutes, prepare summaries, and follow up on action items.
• Develop presentations, reports, briefing materials, and other executive documents using Microsoft PowerPoint and other Office applications.
• Support special projects and provide administrative assistance to other executives or business units as needed.
• Coordinate internal and external events, team communications, and executive meetings while maintaining professionalism and discretion at all times.

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.