Job Title : Executive Administration
Location : Naperville, IL ( 5 days in office)
Full Time Role
Job Description
About the Role:
Support *** Office with administrative tasks including but not limited to the below:
o Relieve management of project administrative detail
o Manage Executive Calendar /Travel itinerary
o Event and meeting coordination including attendee transportation, hotel bookings, travel arrangements, A/V requirements, catering, etc.
o File Travel and Expenses in the system
o Arrange customer/employee appreciation events
o Arrange Team building events
o Compose and manage correspondence/reports/contracts for Executive s signature
o Arrange essential mail in priority action order and distribute to TCS staff
o Check deadlines on incoming requests and put preliminary work in play
o Process replies on own initiative or on Executive direction
o Workflow approvals on behalf of executive based on the direction and company policy
o Document preparation and filing
o Maintain inventory of office supplies
o Project Administration Coordination
o Research, draft or abstract reports
Qualifications:
At least 7-8 yrs of administrative experience
Proficiency with MS Office applications: Word, Excel, and PowerPoint
Excellent communication skills
Flexibility to travel
Ability to multitask
Ability to work well with all levels of internal management and staff as well as outside vendors and clients
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.