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Executive Administration

Tephra

Naperville, IL

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JOB DETAILS
SKILLS
Administrative Skills, Audiovisual, Calendar Management, Catering Services, Communication Skills, Corporate Policies, Event Management, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Plan Meetings, Project/Program Coordination, Project/Program Management, Team Building, Time Management, Travel Planning, Writing Skills
LOCATION
Naperville, IL
POSTED
2 days ago
Description:

About the Role:

Support TCS Office with administrative tasks including but not limited to the below:

o Relieve management of project administrative detail

o Manage Executive Calendar /Travel itinerary

o Event and meeting coordination including attendee transportation, hotel bookings, travel arrangements, A/V requirements, catering, etc.

o File Travel and Expenses in the system

o Arrange customer/employee appreciation events

o Arrange Team building events

o Compose and manage correspondence/reports/contracts for Executive's signature

o Arrange essential mail in priority action order and distribute to TCS staff

o Check deadlines on incoming requests and put preliminary work in play

o Process replies on own initiative or on Executive direction

o Workflow approvals on behalf of executive based on the direction and company policy

o Document preparation and filing

o Maintain inventory of office supplies

o Project Administration Coordination

o Research, draft or abstract reports

Qualifications:

• At least 7-8 yrs of administrative experience

• Proficiency with MS Office applications: Word, Excel, and PowerPoint

• Excellent communication skills

• Flexibility to travel

• Ability to multitask

• Ability to work well with all levels of internal management and staff as well as outside vendors and clients

#LI-MG2

About the Company

T

Tephra

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