Job Title : Executive Administration- Receptionist
Location : Edison, NJ
3 4-Month Contract Role
Experience: 4-7 years of Experience
Education: Associate degree (preferred)
Candidate will report to the Edison, NJ office, but if needed, they will have to report to the NYC office in case someone is on leave. they might need to travel to the NYC office if required, but the main office will be Edison, NJ.
Job Description:
The Executive Admin/Receptionist is responsible for independently performing day-to-day Reception /Front office Management along with other functions related to Admin Dept.
Responsibilities:
Daily walk around the facility to assess the readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing, and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.
Reception Duties:
- Reception Management
- Receive clients & guests at the front desk.
- Ensure *** security protocols are followed.
- Identity Cards/Badge management
- Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)
- Maintain conference room reservations, and ensure rooms are clean & ready for meetings.
Executive Admin Duties:
- Order & manage supplies (pantries, copiers, office supplies, etc.)
- Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
Qualifications:
- Associate degree (preferred)
- 4-7 years experience in Reception/Admin Function of a medium sized facility (between 100-200 associates) preferred.
- Should possess excellent English communication skills (written & verbal)
- Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
- Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies) (3) Front Office management.
- Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
- Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
- Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location.
- Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) (3) Travel to New York Office to support reception as and when required (if needed as leave back up for team member).
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.