Salary Range $26.08 - $26.08 Hourly
Position Type Full Time
Education Level High School
Category Education
Description
Be the driving force behind executive operations and keep the center running at its highest level
We're seeking a highly organized, proactive Executive Administrative Assistant to provide critical support to the Center Director's Office and ensure seamless coordination across leadership, administrative teams, and key departments.
The Woodland Job Corps Center, located in Laurel, Maryland, sits on 33 acres of suburban landand is dedicated to making a meaningful difference in the lives of the young people we serve. Our center provides students with the opportunity to earn their high school diploma or equivalent while gaining hands-on training in a variety of in-demand fields, including Culinary Arts, Security and Protective Services, HVAC, Landscaping, Electrical, Hospitality, and Building and Construction. At Woodland Job Corps, we are committed to supporting students not only in their academic journey but also in their personal growth and life skills development. Join us as we empower the next generation to build brighter futures.
WHY WORK FOR US? • Competitive pay and health benefits - we offer a free medical, dental, and vision package to non-exempt staff! • Wellness discount programs • 401k with up to a 5% match and Roth IRA option • Employee Stock Ownership Plan (ESOP) • A beautiful 33-acre campus, ideal for meal break walks • Located less than 10 minutes from the Ft Meade Army Base • A courteous, team-oriented staff culture
Position Summary
This executive-level role provides direct support to the Center Director's Office and serves as the central coordination point for administrative operations across the center. The Executive Administrative Assistant organizes priorities, streamlines communication, and ensures efficient execution of daily and strategic administrative functions.
In addition, this role supports the Human Resources Department with personnel processing, reporting, data entry, and benefits administration. The position may serve in an acting HR capacity as needed and requires the highest level of confidentiality and professionalism when handling sensitive information.
What You'll Do
Act as the primary executive support for the Center Director's Office
Coordinate, prioritize, and delegate administrative tasks across departments
Manage scheduling, meetings, conference calls, travel, and executive calendars
Prepare, proofread, and distribute executive-level communications and reports
Track and ensure timely submission of deliverables, reports, and correspondence
Conduct research and prepare statistical and operational reports
Maintain systems, records, and document libraries with accuracy and organization
Produce weekly newsletters, meeting minutes, and center-wide communications
Provide cross-departmental administrative support and assist with staff training
Support Human Resources with personnel processing, reporting, and benefits administration
Safeguard confidentiality and ensure integrity of all sensitive data
Collaborate with leadership and teams to improve workflow and efficiency
Communicate clearly and professionally with internal teams and external partners (including DOL and corporate offices)
Manage multiple priorities in a fast-paced executive environment
What We're Looking For
Highly organized with strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Professionalism, discretion, and integrity with sensitive information
Proven ability to support leadership and coordinate across teams
Problem-solving mindset with strong follow-through
Qualifications
Qualifications & Experience
High school diploma or equivalent required
Advanced degree preferred
Minimum of five (5) years of advanced administrative experience required
Degree or certification in clerical, business, or administrative studies from an accredited program preferred
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required
Proven ability to manage multiple priorities in a fast-paced, executive-level environment
“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.