Executive Administrative Assistant (61921)

Adams & Associates

Glenmont, NY

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Calendar Management, Communication Skills, Compensation and Benefits, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Executive Recruiting, High School Diploma, Human Resources, Identify Issues, Leadership, Mail Processing, Meeting Minutes, Mentoring, Multitasking, Newsletter, Operational Communications, Operations Management, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Process Development, Project Tracking, Quality Management, Reporting Skills, Research Skills, Schedule Development, Set Goals, Statistical Reports, Student Conduct, Technical Support, Telephone Skills, Time Management, Training Program, Training/Teaching, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Glenmont, NY

POSTED

Today

Now Hiring: Executive Administrative Assistant - The Right Hand to Leadership Inspire, and Make a Difference!

Are you the kind of professional who thrives behind the scenes but drives everything forward? Do you anticipate needs before they're spoken, keepchaos organized, and make high-level operations look effortless? If so, we're looking for you. Job Corps is seeking a highly organized and professional Executive Administrative Assistant to provide high-level administrative support to the Center Director. This roleis critical in ensuring efficient center operations by coordinating communications, managing schedules, preparing reports, and supporting executive-level initiatives.

The ideal candidate is proactive, detail-oriented, and capable of handling confidential information while working in a fast-paced environment.

Schedule:

Monday through Friday 8:00 am- 5:00 pm

What You'll Do

Manage complex calendars, meetings, and shifting priorities with precision
Serve as a gatekeeper and liaison between executives, staff, and external partners
Prepare reports, presentations, and communications with professionalism and accuracy
Coordinate travel, events, and high-level meetings
Track projects, deadlines, and follow-ups to ensure nothing is missed
Handle confidential information with discretion and sound judgment
Identify ways to improve efficiency and streamline processes

What We're Looking For:

Exceptional organizational skills and attention to detail
Strong written and verbal communication abilities
Proven ability to manage multiple priorities in a fast-paced environment
High level of professionalism, integrity, and discretion
Tech-savvy with proficiency in office and productivity tools
A proactive mindset-you don't wait to be asked, you anticipate

Why Join Us?

Meaningful Work - Shape the future of young adults and help them achieve their goals.
Growth Opportunities - We support career advancement and professional development.
Competitive Pay & Benefits - Health, retirement, and paid time off.

Ready to make a difference? Apply today!

POSITION SUMMARY
The Executive Administrative Assistant is responsible to provide the Center Director's Office with high-level administrative support. Functions as the Center's lead administrative assistant and delegates and prioritizes tasks among other clerical and administrative positions. Assists the Human Resources Department by providing technical assistance related to personnel information processing, computer input and reporting and fringe benefit administration. May assume acting positions within the Human Resources Department. Ensures strict confidentiality of sensitive information

MANAGEMENT & SUPERVISION
N/A

RESPONSIBILITIES

o Follows all integrity guidelines and procedures and ensures no manipulation of student data
o Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
o Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
o Maintains Job Corps/Company systems and libraries.
o Prepares, coordinates and distributes Center's weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
o Provides administrative support to other departments and provides training to other clerical staff as needed.
o Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration.
o Produces quality work and completes assignments in a thorough, timely and accurate manner.
o Maintains appropriate personal attendance, accountability and work productivity standards.
o Plans, prioritizes and organizes assignments to meet established goals and deadlines.
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This job description includes data that shall not be disclosed outside the Corporation and shall not be duplicated, used or
disclosed - in whole or in part - for any purposes.
o Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
o Mentors, monitors and models the Career Success Standards as required by the PRH.
o Provides high-quality supervision and management for the student population. Takes swift and appropriate action and positively influences student behavior. Shows respect and courtesy to students and holds them accountable for their actions and behavior.
o Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and ensuring that problems are in fact corrected.
o Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
o Other duties as assigned.

QUALIFICATIONS & EXPERIENCE

High School diploma or equivalent REQUIRED
Advanced degrees preferred.
A minimum of five years advanced administrative experience REQUIRED
Degree or certification from an accredited or certified training program in clerical or administration preferred.
Computer literacy and proficiency in Microsoft Suite of applications is REQUIRED

"Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability." This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About the Company

Adams & Associates

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