Executive Administrative Assistant (Administrative Staff) - PN 20063841

Under supervision, acts on behalf of the Commissioner.

• Works directly with staff of the Commissioners, Executive Director, Legal Counsel & Director of Adjudication.
• Works with Section Directors, OIC staff, injured workers, attorneys & representatives at the request of the Commissioner. Directs requests & inquiries from the Governor's office, state legislature, injured workers, employers, attorneys & representatives to the proper sources. Follows up on such requests.
• Handles sensitive & confidential matters & maintains a high level of confidentiality.
• Reviews information & makes decisions at request of Commissioner.
• Reviews Commissioner orders for accuracy, makes necessary changes, & routes orders to Commissioner for review and signature.
• Responsible for hearing file preparation by obtaining and assembling pertinent claim information for Commissioner. Assists in hearing room as needed.
• Uses CASE Manager & CAS to print docket sheets and prepare hearing files.
• Maintains library of claim issues addressed by the Commissioner. Handles the administrative functions of the Commissioner's office.
• Coordinates & assists with work that the Commissioner assigns.
• Schedules meetings with OIC & BWC staff, attorneys & representatives, & coordinates outside speaking engagements.
• Prepares agenda & compiles associated materials for weekly staff meetings.
• Maintains calendar for Commissioner & Commissioner staff.
• Maintains tickler system for issues to be addressed and meetings to be set. Prepares correspondence for Commissioner's signature.
• Uses personal computer equipment, types business letters, documents & reports. Maintains extensive filing system.
• Arranges routine & special appointments & meetings. Makes travel arrangements.
• Works with OIC staff, BWC Self-Insured & Legal Departments, & Self-Insuring Employers Evaluation Board (SIEEB) members & schedules meetings, conferences, & hearings when the Commissioner acts as Chairperson of SIEEB.
• Drafts & issues conference & hearing notices & sends participants links for virtual attendance. Compiles docket sheets. Creates sign-in sheets.
• Contacts parties & staff members regarding attendance at conferences & hearings & composes attendance logs.
• Prepares complaint packets for the Board Members & staff.
• Drafts conference scripts.
• Works with Security to arrange parking for Board members & security personnel during conferences.
• Attends SIEEB meetings, conferences, & hearings.
• Obtains the signatures of the Board members on decisions & issues those decisions.
• Maintains files of all complaints brought before SIEEB.
• Performs related duties as required.

See the attached position description for more details regarding this position.

• Completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact.
• Or 36 mos. trg. or 36 mos. exp. in business administration, management science or public administration.
• Or equivalent of Minimum Class Qualifications For Employment noted above.