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Executive Administrative Assistant

ORCHARD

Alexandria, VA

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JOB DETAILS
SALARY
$85,000–$100,000 Per Year
SKILLS
Budgeting, Business Continuity Planning (BCP), Catering Services, Communication Skills, Consumer Promotions, Establish Priorities, Executive Assistant Skills , Expense Reports, Identify Issues, Information/Data Security (InfoSec), Interpersonal Skills, Leadership, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Network Operations Center, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Project/Program Management, Proposal Writing, Reimbursement, Resource Management, Return on Investment (ROI), Security Design, Social Media, Spreadsheets, Talent Management, Team Lead/Manager, Technical Delivery, Time Management, Travel Planning, United States Citizen, Writing Skills
LOCATION
Alexandria, VA
POSTED
Today
Description

Executive Administrative Assistant

Hybrid - Alexandria, Virginia

Must be a U.S. citizen able to obtain a Public Trust

@Orchard is seeking an Executive Administrative Assistant to support a senior leadership team for agrowing company providing secure, 5G-enabled communications solutions, that will be opening a new office in Northern Virginia in 2026. The role will start as #workfromhome, and evolve into a #hybrid position once the new office opens, most likely in Alexandria, VA. As the Executive Assistant and Administrator, you will report to the company President and provide support to the President and the CEO.

Our client (www.sempre.ai) connects, protects, and secures information vital to our nation's critical infrastructure. They provide the only EMP-Hardened, resilient 5G communications infrastructure available today. Their solutions deliver a complete, survivable, private micro-datacenter that ensures continuity of operations for mission-critical domains-even on the move. By focusing on security-first design and utilizing flexible, rapidly deployable

As the Executive Administrative Assistant, you will.
  • Be the exceptional first impression for clients and visitors, in-person, over the phone, or through written communication.
  • Handle confidential information with sound judgment.
  • Manage Executive Leadership Team Outlook calendars and prioritize meeting requests while troubleshooting conflicts.
  • Manage key social media accounts, including updating content, profiles, and checking communications.
  • Plan and organize company-wide events (All Hands Meetings, offsite events).
  • Research event-related options (venue, location, catering) and assist with preparing budget proposals, communication pieces, and oversee event logistics (coordinate numerous vendors, entertainment).
  • Prepare conference rooms for in-person meetings - includes technology set-up and clean-up of conference rooms.
  • Prioritize and manage multiple projects simultaneously, including resolving issues promptly.
  • Assist with compiling reports and preparing spreadsheets.
  • Assist with the creation of PowerPoint slide decks for various topics and events.
  • Partner with the Senior Leadership Team (SLT) for various reports, data, information, and requests on behalf of the President.
  • Take minutes during meetings and distribute them.
  • Arrange travel for the Senior Leadership Team.
  • Process the expenses report and submit it through the T&E system.
  • Oversee travel arrangements and the expense reimbursement process for visitors.
  • Additional projects and tasks assigned.
Your background will likely include the following.
  • Demonstrated experience supporting executive leaders in the capacity of an Executive Assistant for at least 6 years.
  • Demonstrate exceptional professionalism and positive impression, in person and over the phone, as one of the first contacts a potential customer or visitor may have with SEMPRE.
  • Demonstrated experience using Travel & Expense software, i.e., Concur, Expensify.
  • Highly proficient in managing senior-level Outlook calendars.
  • Advanced skills in the Microsoft Suite, including Word, Excel, Outlook, and PowerPoint.
  • Have a thorough understanding of the importance of maintaining confidentiality in all communications, both written and verbal.
  • Familiarity with managing social media accounts and publicity.
  • Have excellent organizational and time management skills.
  • Strong interpersonal, verbal, and written communication skills.
  • Highly organized and able to oversee multiple projects at once.
  • Demonstrated examples of working to deadlines, with a sense of urgency and thoroughness, while maintaining composure.
  • Comfort working flexibly and managing the ambiguity and rapid demand shifts associated with a fast-growing company.

Compensation for this role will be based on your experience and qualifications; it is expected to be in the range of $85,000 to $100,000. In addition, there will be generous benefits, including health, PTO, and 401 (k).

Established in 2010, @Orchard has an exceptional reputation, providing talent acquisition solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI. Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery. To learn more about our other exciting opportunities, visit our Jobs Page at www.atorchard.com.

About the Company

O

ORCHARD

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