Executive / Administrative Assistant

Well established fire protection contracting company in the Anaheim area has immediate opening for a full-time, hardworking executive administrative assistant.

Position Overview & Expectations:
The Executive Assistant position requires exceptional organizational skills and advanced computer (Word, Excel, Outlook) proficiency. This position requires a person who is professional in a relaxed office environment, has residential construction background, executive assistant experience, and able to prioritize multiple tasks within their workday.

The Executive Assistant must work effectively with other managers (be a team player), and juggle projects efficiently; work independently taking initiative, using sound judgment and reasoning to complete the tasks quickly and successfully.

Key Contributions:

·         Contribute to the effectiveness of the company owners by saving time and taking a proactive approach to address any tasks as needed.

·         Support to executives and department managers with contract administration, option coordination, change orders & purchase order follow up.

·         Daily client correspondence/follow up when directed.

·         General front-end related assistance to key customers.

·         Typing from verbal/written copy and transcription of letters, memos, and reports.

·         Marketing coordination- prepare marketing collateral and assist Sales Executive Assistant with any Marketing tasks.

·         Gather and prepare information for Management team as needed.

·         Any office organization, office design, office interior change and any job duties and projects as assigned.

Required Qualifications:

·         Previous experience in assisting a company executive is required.

·         Previous experience in residential construction industry is required.

·         Experience project coordination and reading residential plans a plus.

·         Familiar with downloading plans, documents, etc. from online sources a plus.

·         Advanced computer software: Word, Excel, Outlook, Intuit QuickBooks, etc.

Compensation, Benefits & Hours:

·         Wage range is $30-$35 per hour, depending on level of experience.

·         Full benefits- Including paid vacation, paid holidays, paid sick, 401k, medical & dental.

Hours of operations are 7:00am-4:00pm Monday thru Friday.

Residential Fire Systems Inc. is a subcontractor to the residential construction industry that designs, engineers, & installs fire sprinkler systems and fire alarm systems. We design & install these systems in Single Family Residential Tracts, in Multi-Family condominiums and apartments, and in Custom homes in the 6 counties of Southern California: Ventura, Los Angeles, San Bernardino, Riverside, Orange, and San Diego.