Executive Administrative Assistant / Analyst

Job Type

Full-time

Description

Job Title: Executive Administrative Assistant / Analyst - FT - Chatsworth

Overview:

The Executive Administrative Assistant / Analyst supports the Information Technology department in daily administrative tasks such as calendaring, vendor management, invoicing, and other duties.

Additionally, this role will also provide support in:

• Reporting, such as financial tracking, budget variance analysis and accrual reporting.

• Maintaining system portals.

• Preparing complex reports.

• Supporting project execution.

• Ensuring accurate documentation across the Department.

The ideal candidate is detail oriented, analytically minded, and comfortable working with financial data, dashboards and cross-functional teams.

Requirements

What We Are Looking For:

• 3+ years of similar or related experience, including administrative support, financial reporting, or data analysis.
• Experience in accounting concepts, variance analysis, or business intelligence tools is strongly preferred.
• Experience supporting multiple C-Suite executives at the same time is also preferred.
• Bachelor's Degree is preferred; some college or an equivalent combination of experience and training is required.
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, charts).
• Familiarity with accounting systems, financial reporting tools.
• Ability to extract and manipulate data from multiple systems.
• Strong understanding of basic accounting concepts (accruals, variances, forecasting).
• Advanced Outlook calendar management and Excel skills are critical . Expert proficiency with Word, PowerPoint, and Visio is also required.
• Coursework in accounting, finance, business analytics, or information systems is a plus.
• Strong organization, time management, project management, attention to detail, and problem-solving skills
• Strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency.
• Friendly and professional demeanor, with a "can do" attitude.
• Ability to act quickly from one task to another, seamlessly and professionally.
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
• Ability to proofread and data validation.
• Ability to identify business issues and coordinate an appropriate response with the key stakeholders.
• Proven experience working in a fast-paced environment while providing superior service level
• Ability to tame organized chaos while remaining calm and composed
• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment.
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities.