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Executive Administrative Assistant

InstantServe LLC

Atlanta, GA

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Conference Management, Detail Oriented, Executive Assistant Skills , Leadership, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Travel Planning, Writing Skills
LOCATION
Atlanta, GA
POSTED
Today
Job Title: Executive Administrative Assistant
Location: Atlanta, GA 30303
Employment Type: Contract (On-site)
Schedule: Monday - Friday | 8:30 AM - 5:00 PM (½ hour unpaid lunch)
Start Date:ASAP
Job Overview:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide advanced administrative support to our department and executive leadership. The ideal candidate will be a proactive problem-solver, capable of managing multiple tasks efficiently while maintaining professionalism in a fast-paced environment.
Key Responsibilities:
  • Serve as the primary administrative support for executive leadership.
  • Greet and direct visitors in a professional manner.
  • Manage and maintain conference room schedules.
  • Handle incoming calls, emails, and written inquiries.
  • Sort and distribute mail and correspondence.
  • Prepare, review, and distribute documents, including reports, memoranda, and meeting minutes.
  • Coordinate travel arrangements and maintain executive schedules.
  • Organize and maintain department records and filing systems.
  • Assist with special projects and interdepartmental initiatives as needed.
Requirements:
  • Minimum of 2 years of experience directly supporting executives in administrative roles.
  • Experience with calendar management, scheduling, and travel coordination.
  • Strong written and verbal communication skills.
  • Highly reliable and punctual, as this position is essential to daily operations.
  • Ability to work independently while collaborating with teams as needed.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
  • On-site position (Monday-Friday, 8:30 AM - 5:00 PM).

About the Company

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InstantServe LLC

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