Executive Administrative Assistant (Bilingual English / Spanish)

Sher Contracting is seeking a highly organized, proactive, and professional Bilingual Executive Administrative Assistant to provide direct support to leadership in a construction and labor staffing environment. This role is ideal for someone who thrives in a dynamic office, communicates confidently in both English and Spanish, and can help keep daily operations organized while supporting executive priorities. The right candidate will become a trusted part of the company with opportunities for increased responsibility and long-term growth.

About Sher Contracting

As a forward-thinking contracting company, we're not just about building structures; we're about building a future that embraces everyone. Our commitment to inclusivity and growth is the cornerstone of our business ethos. We believe in creating an environment where diverse talents are not only welcomed but celebrated.

Description

Executive Administrative Assistant (Bilingual English / Spanish)

Key Responsibilities

• Manage calendars, scheduling, and meeting coordination for leadership
• Monitor and prioritize email correspondence
• Communicate with clients, field personnel, and contractors in both English and Spanish
• Assist with client communication and follow-up
• Prepare proposals, reports, and internal documents
• Track deadlines, project updates, and action items
• Support invoicing, expense tracking, and basic administrative bookkeeping
• Assist with onboarding coordination and contractor documentation
• Maintain organized digital filing systems
• Identify ways to improve administrative efficiency and workflow

• Fluent in English and Spanish (required)
• Previous experience in an executive assistant or administrative support role
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High level of professionalism and discretion
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Google Workspace and Microsoft Office
• Construction or staffing industry experience is a plus

• Self-starter who can work with minimal supervision
• Strong attention to detail
• Reliable follow-through
• Positive, solution-oriented mindset
• Comfortable communicating with both office leadership and field teams