EXECUTIVE ADMINISTRATIVE ASSISTANT -Bilingual In Spanish

Executive Administrative Assistant - Bilingual In Spanish

Banking/Financial Services

Location: New York, NY (270 Park Avenue) Pay Rate: $43.57/hr W2 Duration: 5 Months Schedule: Monday – Friday | 40 Hours/Week Work Arrangement: 100% Onsite (No Remote/Hybrid Option)

Position Overview:

We are seeking an experienced Executive Administrative Assistant to provide high-level support in a fast-paced corporate environment. The ideal candidate will be highly organized, detail-oriented, proactive, and fluent in Spanish. This role requires extensive calendar management, travel coordination, expense processing, and executive support.

Key Responsibilities:

• Manage complex executive calendars, scheduling meetings and resolving conflicts proactively
• Screen incoming calls and correspondence, exercising sound judgment and discretion
• Coordinate internal and external meetings, including logistics and scheduling
• Arrange complex domestic and international travel, including visa procurement and itinerary management
• Organize internal and external events, including catering, transportation, and meeting logistics
• Process invoices and expense reports through Concur while ensuring compliance with company policies
• Support employee onboarding and offboarding, including equipment requests and system access coordination
• Draft and distribute professional emails and communications to stakeholders at all levels
• Maintain organizational charts, executive biographies, and departmental documentation
• Anticipate needs, manage priorities independently, and communicate potential issues proactively
• Assist with preparing presentations, spreadsheets, reports, printing, and binding materials for executive and client meetings
• Welcome and assist visitors and clients as needed

Required Qualifications:

• 6+ years of Executive Administrative Assistant experience supporting senior leaders
• Fluent Spanish language skills (Required)
• Strong calendar management and meeting coordination experience
• Experience arranging complex international travel and obtaining visas
• Proficiency with Concur expense management
• Advanced Microsoft Office skills, including Outlook, Excel, PowerPoint, and Word
• Excellent organizational skills with strong attention to detail
• Professional communication and interpersonal skills
• Ability to work onsite five days per week

Preferred Qualifications:

• Experience supporting executives in large corporate environments
• Strong client-facing experience
• Ability to manage multiple priorities with minimal supervision

Top Qualities for Success:

• Spanish-speaking
• Highly organized with exceptional attention to detail
• Positive, proactive, can-do attitude

Important Notes:

• Fully onsite position – candidates seeking hybrid or remote arrangements will not be considered
• This role is covering a maternity leave and is not expected to convert to a permanent position
• Occasional work outside normal business hours may be required
• Contract extension is possible but not guaranteed