Executive Administrative Assistant

Job Description:

Now hiring for a Executive Administrative Assistant

Location: Cary, IL

Pay Rate: $23.00 per hour

The Master of Multitasking Has Entered the Chat

Are you a highly organized professional who enjoys variety in your workday? We are seeking a dependable Executive Administrative Assistant to support daily office operations, member services, meetings, events, and special projects. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working closely with leadership while making a meaningful impact.

Education Requirements

• High School Diploma or GED required
• Bachelor's Degree or equivalent experience preferred

Experience Requirements

• Previous administrative support experience required
• Event planning or association experience is a plus
• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities and deadlines

Job Duties

• Answer phones and respond to member and customer inquiries
• Manage office supplies, filing systems, and daily office operations
• Prepare correspondence, reports, presentations, and spreadsheets
• Maintain accurate databases, records, and membership information
• Coordinate meetings, calendars, agendas, and meeting minutes
• Assist members with requests, renewals, and communications
• Support special projects and organizational initiatives
• Help coordinate annual meetings, webinars, networking events, and fundraising activities
• Proofread documents and communications for accuracy
• Provide administrative support to executive leadership
• Assist with invoicing, expense reports, and bookkeeping functions as needed
• Perform additional administrative duties as assigned

Technology Requirements

• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat
• Zoom or Microsoft Teams preferred
• Canva preferred
• CRM, database, or QuickBooks experience is a plus
• Ability to quickly learn new systems and technology

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 30 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"They were always there to support me. Very friendly and helpful." - Linda, Staffmark Associate

Bring your skills, energy, and sense of order - we'll bring the opportunity. Apply Now.

What You Will Do

As a Executive Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

A Executive Administrative Assistant helps support the daily rhythm of an office by keeping tasks organized, information accurate, and communication moving. This role requires strong administrative ability and a professional approach to working with people and details.

The Executive Administrative Assistant must be able to manage competing priorities, follow instructions, maintain records, prepare materials, and support coworkers with timely assistance. Strong computer skills and a commitment to accuracy help ensure work is completed correctly.

This position is ideal for someone who values organization, dependability, and teamwork. A capable Executive Administrative Assistant helps reduce confusion, improve efficiency, and support smoother daily operations.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.