Executive Administrative Assistant

Populus Hotel

Chicago, IL

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JOB DETAILS

SALARY

$85,000–$100,000 Per Year

SKILLS

Calendar Management, Communication Skills, Detail Oriented, Executive Assistant Skills , Hospitality and Tourism, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Presentation/Verbal Skills, Vendor/Supplier Relations

LOCATION

Chicago, IL

POSTED

Today

EXECUTIVE ADMINISTRATIVE ASSISTANT

Reports to the CEO/Founder and President/COO, position is exempt

ABOUT APARIUM

Hotels done differently isn't just a slogan-it's who we are. At Aparium, we believe deeply in People, Place, and Character. Our hotels celebrate individuality, reflect the neighborhoods they serve, and create meaningful experiences for both guests and team members. Founded in 2011, Aparium blends the sophistication of a large hospitality company with the soul and charm of a boutique brand.

THE OPPORTUNITY

We're seeking a polished, intuitive Executive Administrative Assistant to serve as a trusted right hand to our CEO and President. This role is ideal for someone who thrives behind the scenes, anticipates needs before they're voiced, and takes pride in creating order, warmth, and flow-both for executives and within the office environment.

You'll balance high-level executive support with hands-on office leadership, ensuring our West Loop office operates seamlessly and reflects the spirit of our brand.

What You'll Do

Manage complex calendars, meetings, and travel for senior executives
Act as a discreet gatekeeper and liaison with internal and external partners
Prepare presentations, agendas, and executive materials
Oversee day-to-day office operations and vendor relationships
Create a welcoming, polished office experience for employees and visitors
Support internal events, onboarding, and culture-building moments
This role will evolve with the organization. The responsibilities outlined are foundational, and the position may take on additional duties to support the growing needs of Aparium.

What You Bring

3-5+ years supporting senior executives in a fast-paced environment
Exceptional organization, discretion, and attention to detail
Strong communication skills and a hospitality-driven mindset
Comfort juggling shifting priorities and staying several steps ahead
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Compensation & Benefits

Salary: $85,000-$100,000
Comprehensive benefits including medical, dental, vision, 401(k), disability, life insurance, commuter benefits, parking discounts, and travel perks

As an Equal Opportunity Employer, Aparium Hospitality Services celebrates diversity and is committed to creating an equitable and inclusive environment and a sense of belonging. We do not discriminate and believe every individual should be proud of who they are, where they come from, and take pride in who we serve. Aparium is an E-Verify employer.

About the Company

Populus Hotel

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