Executive Administrative Assistant

• Provides high-level administrative support and assistance to the Healing Center Executive Director.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Maintain confidential reports and data.
• Maintain current knowledge of organizational activities through website info, printed info and through engaging with internal directors.  
• Schedule and coordinate off-site meetings as necessary.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Ensure all administrative needs of the executive are addressed such as scheduling of events, copying services, print support, calendar management, etc. as needed.
• Highly support execution of major Healing Center initiatives such as Hunger Walk, Christmas at the Healing Center, Inventory, Open Houses, etc. 
• Performs additional duties as assigned by the direct supervisor.

• Oversees the daily workflow of Full Time Ministry Coordinator.
• Ensure completion of necessary reports, data entry, expense reports, purchase orders and check requests.
• Provides constructive and timely performance evaluations.  

• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Strong verbal and written communication skills. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to maintain employee information in a highly confidential manner and maintain secure files and records.

• Associates Degree in a related area or 2 years of college 
• Minimum of 5 years of experience supporting executive leadership required. 
• Excellent proficiency with Microsoft Office, Word, Excel, PowerPoint, and Google Docs/Sheets.

Work Environment: Standard office setting.

Physical Requirements: Involves sitting for extended periods, working on a computer, standing, walking, seeing, hearing, and occasionally pushing, pulling, or lifting up to 20 pounds.