Executive Administrative Assistant

Our Mission

At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision. 


Job description

Dobbs Defense Solutions is seeking an exceptional Executive Administrative Assistant to join our dynamic team. The ideal candidate will provide dedicated administratve support to our executive-level leadership, ensuring the smooth operation of scheduling travel planning, departmental event coordination, and streamlining administrative processes. We highly value candidates with military experience who have previously served as an executive assistant to senior executives or flag/general officers. The ideal candidate will be high energy, excellent organization skills, strong attention to detail, effective written and verbal communication skills, excellent listening abilities, and the capability to multitask efficiently.

Duties

• Responsible for scheduling/coordinating executive leadership calendar and meeting preparations 
• Ability to format memos/letters/and other documentation according to DoD procedures
• Office tasking to include assisting executive leadership with internal procedures and documentation
• Draft comprehensive meeting minutes; Ability to receive a task, initiate and follow through with minimal assistance to write up documentation, coordinate with relevant personnel
• Use Travel Services to schedule travel; Provide Record keeping/filing of travel documents, statements of work, timecards

• Associate degree in English or Business Administration or related field required
• Bachelor’s degree in English and at least 3-5 years of administrative experience or related field required
• 3-5 years’ of related experience supporting administrative functions at the executive level 
• Experience with Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, and Microsoft Teams) or related software 
• Must have a vehicle to travel between offices (Move/ship/distribute procurement; mileage will be reimbursed) 

•  Hybrid must live in the  (DC, Bowie, Baltimore, Rockville, or College Park)

Our Equal Employment Opportunity Policy

Dobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or domestic partner status, genetic information, citizenship, low-income status or any other status or characteristic protected by applicable law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. 

 

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