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Executive Administrative Assistant

The Dutch Group

Columbus, MS

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JOB DETAILS
SKILLS
Calendar Management, Channel Strategies, Communication Skills, Community Health, Community Relations, Community Support, Contingency Plans, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , File Maintenance, Follow Through, Google Apps, Hardware Virtualization, Healthcare, Leadership, Lift/Move 25 Pounds, Logistics, Microsoft Office, Microsoft Outlook, Multitasking, Operational Support, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Management Software, Project Tracking, Proofreading, Time Management, Travel Planning
LOCATION
Columbus, MS
POSTED
Today
Description

Executive Administrative Assistant

Position Summary

The Executive Assistant to the CEO serves as a strategic partner to the Executive, supporting the oversight and coordination of 15 healthcare entities. This role is designed fora high-energy, detail-oriented professional who thrives in a fast-paced, ever-changing environment.

No two days will look the same. The ideal candidate embraces challenge, anticipates needs before they arise, and operates with a deep sense of ownership, discretion, and pride in supporting both leadership and the broader community Dutch Health Services serves. This role is critical in protecting the CEO's time, ensuring operational alignment, and driving follow-through across key priorities.

Principal Duties

Calendar & Time Management
  • Serve as the primary gatekeeper of Amy's calendar, ensuring alignment with top priorities
  • Proactively schedule, confirm, and optimize meetings, travel, and events
  • Maintain real-time calendar accuracy with clear agendas, locations, and prep materials
  • Ensure appropriate balance between meetings, strategic work time, and personal commitments
  • Anticipate scheduling conflicts and resolve proactively
Meeting Coordination & Executive Support
  • Prepare agendas, briefing documents, and materials in advance of meetings
  • Attend meetings as needed to capture detailed, accurate notes
  • Translate notes into clear action items, owners, and deadlines
  • Track and follow up on action items to ensure execution and accountability
  • Provide regular updates to Executive on priorities, deadlines, and outstanding tasks
Communication Management
  • Act as a professional and polished first point of contact on behalf of the CEO Screen, prioritize, and respond to emails and communications as appropriate
  • Draft, edit, and proofread correspondence with a high level of accuracy and tone alignment
  • Communicate effectively with internal leaders, external partners, and community stakeholders
Travel Planning & Logistics
  • Coordinate all aspects of travel including flights, accommodations, transportation, and itineraries
  • Ensure seamless travel experiences with contingency planning as needed
  • Prepare detailed travel itineraries with all confirmations and key information
Project & Operational Support
  • Assist in managing key initiatives across multiple healthcare entities
  • Track progress on strategic priorities and ensure deadlines are met
  • Organize and maintain digital files, systems, and documentation
  • Support event planning, leadership meetings, and organizational initiatives
Community & Relationship Support
  • Help coordinate community involvement, events, and outreach efforts
  • Maintain strong, professional relationships with key stakeholders
  • Represent the CEO and organization with professionalism and warmth.
Core Competencies
  • Extreme Attention to Detail - Nothing slips. You catch what others miss.
  • Proactive Execution - You don't wait for direction; you anticipate needs and act.
  • High Energy & Adaptability - You thrive in a dynamic, fast-moving environment.
  • Organizational Mastery - You bring order to complexity across people, projects, and priorities.
  • Strong Communication Skills - Clear, professional, and polished in all interactions.
  • Discretion & Confidentiality - Handles sensitive information with the highest integrity.
  • Problem Solving - Resourceful and solutions-oriented with minimal oversight.
  • Community Mindset - Genuinely cares about people and making an impact locally.
Essential Job Requirements
  • Google Workspace / Microsoft Office Suite
  • Calendar management tools (Google Calendar, Outlook)
  • Project management tools (Asana, Trello, etc.)
  • Zoom and virtual meeting platforms
  • Travel booking platforms
Experience & Education
  • 3+ years of experience as an Executive Assistant or similar high-level support role
  • Experience supporting senior leadership or multi-entity organizations preferred
  • Proven ability to manage multiple priorities with accuracy and efficiency
  • Strong references demonstrating reliability, professionalism, and trustworthiness
Physical Requirements
  • Be able to sit or stand for extended periods of time
  • Be able to lift up to 25lbs.

About the Company

T

The Dutch Group

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