Executive Administrative Assistant

City of Des Moines, IA

Des Moines, IA

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JOB DETAILS

SALARY

$29.83–$37.74 Per Hour

SKILLS

Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Audiovisual, Budgeting, Business Writing, Calendar Management, Computer Skills, Conference Management, Conferences, Contract Requirements, Customer Support/Service, Executive Assistant Skills , Fax Machines, File Maintenance, Grant Writing, High School Diploma, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Monitor Regulations, Operational Strategy, Plan Meetings, Problem Solving Skills, Product Demonstration, Publications, Record Keeping, Reporting Skills, Stenography, Technical Writing, Telephone Skills, Time Management, Training/Teaching, Typing, Writing Skills

LOCATION

Des Moines, IA

POSTED

Today

Salary: $29.83 - $37.74 Hourly
Location : Des Moines, IA
Job Type: Regular Full-Time
Job Number: 03698-05-2026
Department: Wastewater Reclamation Authority
Division: WR801800 - WRF Leadership
Opening Date: 05/06/2026
Closing Date: 5/15/2026 4:00 PM Central
FLSA: Non-Exempt
Bargaining Unit: Non
Occupational Group: Non-Civil Service
Location of Vacancy: Wastewater Reclamation Facility
Recruitment: Entrance
Selection Method: COMPLETION OF PERFORMANCE EXAMINATION: See details in "Required Special Qualifications" section. EDUCATION AND EXPERIENCE RATING: An education and experience rating will be completed on all qualified applicants. Those applicants deemed most qualified may be scheduled for an oral examination. Qualified applicants who need a reasonable accommodation must inform this office at (515) 283-4213 or TTY Iowa Relay at 711 or 1-800-735-2942, by the application closing.

Distinguishing Features of the Class
Performs a variety of general office clerical and confidential administrative support duties for a Department Head within a municipal Department; performs directly related work as required.

The principal function of an employee in this class is to provide clerical support to a Department Head in addition to customer service to the public. The work is performed under the direct supervision of the director, but considerable leeway is granted for the exercise of independent judgement and initiative. This class is distinguished from the class of Division Administrative Assistant by the performance of confidential secretarial duties for a Department Head. The nature of the work performed requires that an employee in this class establishes and maintains effective working relationships with other City employees, business and community organizations and the public. The principal duties of this class are performed in a general office environment.

Acceptable Experience and Training

Graduation from High School or possession of a GED; and
Extensive experience in general office operations; or
Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

Required Special Qualifications

Candidates for positions in this class must pass a post-employment offer background check, physical examination and drug screen.
A minimum typing speed of 40 wpm (see "Performance Examination" within the Selection Method).

COMPLETION OF PERFORMANCE EXAMINATION:
Please go to speedtypingonline.com to complete a free 5-minute typing test (the site defaults as a 1-minute test but you will need to change this to 5 minutes). On the site you are able to "Personalize Results". Please type in your first and last name as it appears on your application. The online typing test can be accepted if it is from this site only and witnessed by another person. Results printed from the testing website must meet the following requirements. Submitted exam results must show:

Net number of words typed (Speed).
Show that you completed a Five-minute timed test.
Your name (on the site you are able to "Personalize Results". Please type in your first and last name as it appears on your application) and the date the exam was completed.
- Name and date must be shown on the printed results from the testing website not handwritten or added by someone. Again, you can "Personalize Results" on the site.
Witness signature, witness printed name, and valid email address for the witness. Witness must be age 18 years or older.
- If you do not have printing capabilities, please email your results to humanresources@dmgov.org and your witness. Your witness may then "Reply All" to the email stating their name and that they witnessed you completing the online typing test on the specified date. It is your responsibility to make sure your witness responds by the exam deadline.
You must submit exam results to the City of Des Moines Human Resources Department via email (humanresources@dmgov.org) by 4:00 pm CT on Friday, May 15, 2026. Passing score is 40 net words per minute (Speed).

IN LIEU OF THE PERFORMANCE EXAM: Applicants must currently hold a City of Des Moines Civil Service position requiring a typing speed of 40 WPM or higher OR have previously taken the online timed typing test resulting in a score of 40 NWPM or higher within 1 YEAR of the application deadline. The applicant is required to contact the City's Human Resources Department at (515) 283-4213 or by email at humanresources@dmgov.org to attach a previously submitted typing test to their current application by the application deadline.

Examples of Essential Work (Illustrative Only)

Performs confidential secretarial duties for a Department Head, including assuming direction or oversight over other Department personnel in distributing directives and monitoring programmatic activities;
Schedules appointments for the Department Head and maintains appointment schedule;
Organizes meetings and conferences;
Prepares correspondences, reports, lists and other documents as instructed and requested by designated office personnel;
Interprets and applies Departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines;
Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports and performs shorthand as required;
Composes correspondence for designated office personnel as requested;
Collects information used in budget compilation;
Prepares special reports as requested;
Copies, packages and distributes a variety of written materials as requested by other designated office personnel;
Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments or City personnel;
Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary;
Processes accounts payable, accounts receivable and/or payroll as necessary;
Screens visitors, telephone calls, faxes, mail and messages directed to office personnel;
Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints;
Requisitions supplies and materials for the Department as requested;
Opens and distributes mail for Director;
Oversees petty cash account;
Provides administrative support to special commissions and boards as necessary;
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
Performs other directly related duties consistent with the role and function of the classification;
Maintains personnel files and completes necessary paperwork for personnel changes.

01

I understand that there is a requirement for a minimum typing speed of 40 net words per minute (NWPM) for this position and that to proceed in this recruitment process, I must contact Iowa Workforce Development (IWD) Test Administration Department to schedule the examination or contact the City of Des Moines Human Resources Department to transfer a previous typing score for this position prior to the application deadline, 4:00 p.m. CT on Friday, May 15, 2026. Contact information is provided in the job announcement.

02

Describe any general office, clerical, accounting, and record keeping experience you may have including where this experience was obtained and the duration of this experience. If no experience, please indicate "N/A".
03

Describe any customer service or public interaction experience you may have including where this experience was obtained and the duration of this experience. If no experience, please indicate "N/A".
04

Describe any professional experience in coordinating and organizing executive level schedules and events that you may have including where this experience was obtained and the duration of this experience. If no experience, please indicate "N/A".
05

Describe any professional business or technical writing experience you may have including where this experience was obtained and the duration of this experience. If no experience, please indicate "N/A".
06

Describe any experience you may have preparing reports, including when and where this experience was obtained and the duration of this experience. If no experience, please indicate "N/A".
07

Describe any professional computer experience you may have, specifically with Microsoft Outlook, Excel, Word and PowerPoint, including where this experience was obtained and the duration of this experience. If no experience, please indicate "N/A".
Required Question

About the Company

City of Des Moines, IA

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