Executive Administrative Assistant

The Executive Office plays an integral role in setting and advancing strategy and in supporting and enhancing the firms distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly.

YOUR IMPACT

The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment.

Job Duties:

• Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations
• Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs
• Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner
• Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
• Maintain an extremely detailed calendar and related logistics
• Timely processing of expense reports and director reimbursements
• Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
• Interact with senior level business leaders in a professional and effective manner both in person and written
• Can be relied upon to do the job as well as being willing to help other team members when needed
• Maintain understanding of firm policies

Qualifications:

• Excellent interpersonal and communication skills, both written and verbal
• High attention to detail, strong organizational skills and excellent follow-through
• Trustworthy to handle highly sensitive and confidential information
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Comfortable working with people at all organizational levels, particularly the senior-most leadership levels
• Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
• Must have excellent judgment and be resourceful
• Team player with a positive attitude
• Knowledge of general business, corporate and government cultures
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Were committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process.

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.