Job Description
Executive Administrative Assistant
Location: Elk Grove, IL
Job Type: Direct Hire
Salary: $60,000–$65,000/year
Schedule: Flexible start time
Company Size: Small office environment — approximately 40 employees
Job Type: Direct Hire
Salary: $60,000–$65,000/year
Schedule: Flexible start time
Company Size: Small office environment — approximately 40 employees
About the Opportunity
We are seeking a highly organized and proactive Executive Administrative Assistant to support the President of a growing, family-owned organization with more than 50 years of history.
This is a new position on the team and offers the opportunity to work closely with the President and take ownership of a variety of administrative tasks, events, and special projects. The ideal candidate is someone who is organized, dependable, willing to learn the business, and comfortable taking initiative.
What You’ll Do
- Provide day-to-day administrative support to the President and leadership team.
- Manage scheduling, meetings, appointments, and follow-up items for the President.
- Coordinate travel arrangements and business-related logistics.
- Assist with trade show planning and coordination.
- Support small projects and special initiatives for the President.
- Prepare presentations, reports, meeting materials, and other documents.
- Conduct research and gather information for various business projects.
- Help coordinate communication with internal teams, customers, and outside partners.
- Manage multiple priorities and ensure deadlines and follow-ups are completed.
- Maintain confidentiality when handling sensitive company and executive information.
- Learn the business, systems, and processes and take on additional responsibilities as needed.
What We’re Looking For
- 1+ year of experience in administrative support, executive assistance, office coordination, or a similar role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to manage multiple tasks and changing priorities.
- Strong attention to detail and follow-through.
- Comfortable working independently and taking initiative.
- Willingness and ability to learn a new business and new processes.
- Professional, dependable, and comfortable working directly with senior leadership.
- CRM experience, including Zoho, is a plus.
- Bachelor’s degree is preferred.
Ideal Candidate
The ideal candidate is proactive, organized, and enjoys variety in their day. This person should be comfortable working closely with the President, managing schedules and logistics, coordinating events such as trade shows, and helping with smaller projects that support the business. Someone who is eager to learn, takes ownership, and can be trusted to follow through will be successful in this role.
Equal Opportunity Employer
We are an Equal Opportunity Employer and consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Numbers & Facts
| Location | Elk Grove, IL |
| Industry | Staffing/Employment Agencies |
| Salary | $60,000–$65,000 Per Year |
| Company Size | 500 to 999 employees |
| Year Founded | 1969 |
| Website | http://www.sterling-engineering.com |
About Company
Sterling Engineering has been a trusted partner for engineering, project management, and staffing solutions for over five decades. We provide exceptional engineering/technical recruitment and engineering project services to clients nationwide:
- Engineering & Technical Recruitment - With our focus on engineering, technical, and IT, Sterling has the in-depth knowledge, industry expertise, and robust employee pipeline it takes to rapidly find talent for even the most difficult to fill positions. Sterling’s extensive recruitment methodology allows us to engage the most talented employees in the marketplace. We offer exciting work and career-building opportunities for our candidates, along with expert support at every step of the process.
- Engineering Project Services – Our experienced, multi-disciplined team of project managers, engineers, and designers, led by licensed Professional Engineers (PE), provide project management, engineering, design, and Commissioning, Qualification, and Validation (CQV) to manufacturing, OEM, and R&D customers. We work on complex, highly technical projects across a number of industry sectors, and our ability to scale and seamlessly integrate at multiple levels of your organization is what differentiates us.
Sterling offers a unique combination of engineering solutions and Best of Staffing level service to help our clients and talent achieve their goals.
Skills
- Administrative Skillsunmatched
- Business Processesunmatched
- Business Solutionsunmatched
- Business Supportunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Customer Relationship Management (CRM)unmatched
- Detail Orientedunmatched
- Event Managementunmatched
- Executive Assistant Skills unmatched
- Follow Throughunmatched
- Geneticsunmatched
- Leadershipunmatched
- Legalunmatched
- Logisticsunmatched
- Logistics Managementunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Organizational Skillsunmatched
- Presentation/Verbal Skillsunmatched
- Research Skillsunmatched
- Schedule Developmentunmatched
- Small Companyunmatched
- Time Managementunmatched
- Trade Show Managementunmatched
- Trade Showsunmatched
- Travel Planningunmatched
- Writing Skillsunmatched
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesFree resume builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Free resume builder