Executive Administrative Assistant

Fort Worth, TX | Onsite

Compensation & Schedule

• $33.00/hour
• Monday–Friday | Full-Time
• 90-Day Temporary Assignment
• W2

Role Impact

Join a respected higher education organization as an Executive Administrative Assistant, providing executive-level administrative, financial, and operational support to department leadership. This role manages budgets, purchasing, contracts, faculty recruitment, scheduling, and vendor relationships while utilizing multiple enterprise systems in a fast-paced environment.

Success in this position requires exceptional organization, strong technical aptitude, sound judgment, and the ability to manage multiple priorities with accuracy and professionalism.

Key Responsibilities

• Provide executive-level administrative support to department leadership.
• Monitor departmental budgets, maintain financial spreadsheets, reconcile expenses, and process invoices.
• Coordinate purchasing, vendor setup, contract administration, and payment processing.
• Utilize multiple enterprise systems including PeopleSoft, Concur, Jaggaer, Cobblestone, Astra, and other business applications to support financial, procurement, scheduling, and administrative functions.
• Generate reports, run system queries, and maintain accurate departmental records.
• Coordinate faculty recruitment, interview scheduling, travel arrangements, and hiring logistics.
• Assist with classroom scheduling, room assignments, and department calendars.
• Prepare meeting agendas, minutes, and executive reports.
• Maintain confidential records and serve as a liaison between faculty, vendors, and university departments.
• Support special projects and provide cross-functional administrative assistance as needed.

Minimum Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• 5+ years of executive administrative, business coordinator, or senior administrative support experience.
• Experience with budget tracking, purchasing, invoice processing, vendor management, and contract administration.
• Advanced Microsoft Office skills, including Excel.
• Experience working with multiple enterprise software systems is required.
• Experience with PeopleSoft, Concur, Jaggaer, Cobblestone, Astra, Workday, Banner, Oracle, SAP, or similar ERP/procurement systems is strongly preferred.
• Excellent organizational, communication, and problem-solving skills with exceptional attention to detail.

Ideal Candidate

We're looking for a highly organized professional who:

• Thrives in a fast-paced, deadline-driven environment.
• Has experience navigating multiple enterprise software systems simultaneously.
• Learns new technology quickly and enjoys improving administrative processes.
• Has strong financial and administrative coordination experience.
• Communicates confidently with executives, faculty, vendors, and internal departments.
• Takes initiative, exercises sound judgment, and maintains strict confidentiality.

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