Executive Administrative Assistant |

OUR GOAL:Treat our consultants and clients the way we would like others to treat us!Interested in joining our team? Check out the opportunity below and apply today!

The Administrative Assistant will be responsible for Calendar Management with multiple leaders; facilitiessupport; travel & expenses; front office reception and general office duties. This is an on-site, full-time contract position in Hazelwood, MO 63042.

Tasks and Responsibilities

• Serve as a central liaison, point of contact, and administrative support partner for site leadership and teammates
• "Can Do" attitude w/exceptional customer service skills
• Maintain and utilize Outlook calendars; schedule and organize meetings and conferences
• Support event and conference preparations, including materials, booking rooms or off-site locations, AV
  equipment and all meeting logistics from start to finish.
• Serve as backup support for the other administrative assistants as needed
• Expense reporting for multiple leaders.
• Exceptional, comprehensive administrative support to various leaders within Defense and Engineering
• Plan and manage workload with the highest regard for key priorities, deadlines and best practices delegated from the Manager of Executive Administration
• High skill set in multi-tasking, prioritizing requests and able to react in the moment
• Critical thinker and thought partner to Manager of Executive Administration and other administrative assistant(s)
• Travel and expense reporting through Concur in a timely manner
• Manage office reception area including daily opening and closing
• Answer phones and route calls to appropriate party, create and maintain office telephone directory and
  distribution lists
• Greet visitors, assure that visitor check in process is completed
• Help manage conference rooms
• Sort and deliver office mail and packages, prepare outgoing mail for pick up including FedEx/UPS
• Maintain office supply closet, order supplies as needed
• Communicate facilities issues to building management/corporate facilities as appropriate
• Coordinate with Human Resources to maintain employment posters and distributions for the office staff
• Support all new hire coordination with HR
• Manage visitor badges for internal teammates and external customers
• Third party screening
• Facilitate all invoices for payment w/the AP team
• Assist with ordering food for various leadership and team meetings (may include set-up / clean-up).
• Collaborate with Manager of Executive Administration for all team and culture building events

• High school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience.
• Aviation terminology/background, a plus.

• 2-3 years' experience, knowledge, skills abilities
• Fluency in English, through both verbal and written communications; able to speak, understand, read and write
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to interact with various levels of management in a professional manner
• Ability to adapt to changing schedules and high-pressure situations
• Microsoft Office experience with heavy calendar management
• Able to work unsupervised, as needed