Executive Administrative Assistant II, KGUN

Join KGUN in Tucson, Arizona, as an Executive Assistant, where you'll serve as a trusted partner to a vice president, managing complex administrative operations and high-level projects. This role offers the opportunity to work at the executive level, handling confidential matters and contributingto strategic initiatives that drive our organization forward.

WHAT YOU'LL DO:

• Prepare complex business presentation documents and spreadsheets
• Assist in special projects, perform research and maintaining records
• Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval
• Initiate routine and non-routine correspondence and memoranda
• Answer and screen phone calls, providing information for both routine and complex inquiries
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc
• Prepare and distribute minutes to meetings
• Establish and maintain a variety of files and records
• May be required to take and transcribe dictation and to take shorthand
• Perform other duties as may be assigned
  

• High school diploma or equivalent required
• Specialized training/certification may be required
• Generally, 2+ years of experience in area of responsibility
  

• Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint
• Advanced knowledge of general office practice and business etiquette
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
• Above average knowledge of business correspondence composition
• Accurate and efficient typing skills
• Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients
• Possess above average organizational skills including attention to detail and follow through
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
• Be able to work overtime as needed, often with little notice