Executive Administrative Assistant III - Special Districts*

Executive Administrative Assistant III - Special Districts*

Salary

$72,675.20 - $103,896.00 Annually

Location

Throughout San Bernardino County, CA

Job Type

Full-time

Job Number

26-44794-01

Department

Special Districts

Opening Date

08/01/2026

Closing Date

8/14/2026 5:00 PM Pacific

FLSA

Non-Exempt

• Description
• Benefits
• Questions

The Job

The San Bernardino County - Special Districts Department is recruiting for an Executive Administrative Assistant III - Special Districts* to provide high-level administrative support to a Department Director or equivalent. This position performs a variety of highly responsible and complex administrative duties requiring the interpretation of County policies and procedures, the handling of confidential and sensitive information, and the exercise of sound judgment and discretion. Incumbents work in a fast-paced environment while coordinating executive-level administrative functions and serving as a key point of contact for departmental staff, County officials, and the public.

Key responsibilities include:

• Researches, compiles, drafts, and organizes information for reports, recommendations, presentations, and special projects.
• Serves as a liaison between executive management, County officials, staff, outside agencies, and the public in matters requiring tact, professionalism, and sound judgment.
• Screens calls, mail, and visitors; responds to inquiries requiring the interpretation and application of County and departmental policies and procedures.
• Coordinates and manages Board of Supervisors agenda items, ensuring documents are accurately prepared, reviewed, assembled, and submitted within established timelines.
• Manages executive calendars, schedules meetings and conferences, prepares agendas and meeting materials, and coordinates travel arrangements.
• Composes, proofreads, and edits correspondence, reports, agenda items, and other administrative documents for accuracy, grammar, format, and compliance with County standards.
• Reviews office methods, policies, and procedures and recommends process improvements to enhance administrative operations.
• Relieves executive management of administrative details by monitoring budgets, processing personnel-related documents, travel claims, and other administrative activities.
• Oversees, trains, and provides guidance to administrative support staff on office procedures and administrative practices.
• Prepares and distributes meeting minutes and maintains confidential records and files.

For more detailed information, refer to the Executive Administrative Assistant III - Fire/SDjob description.

EXCELLENT BENEFITS

To review job- specific benefits, refer to:

Summary of Benefits

Memorandum of Understanding (MOU)

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.

Minimum Requirements

Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas.

Substitution: Bachelors in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE: General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

Desired Qualifications

The ideal candidate will have:

• Experience processing Board of Supervisors agenda items and coordinating agenda packages within established deadlines.
• Public Works experience and familiarity with departmental operations.
• Excellent interpersonal, verbal, and written communication skills, with the ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, including experience managing executive calendars and coordinating meetings.
• Strong problem-solving skills and knowledge of modern office practices and administrative procedures.

Selection Process

Application Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, August 14, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.

There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you need technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA):

San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.

ADA Accommodation:

If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitment filing deadline.

Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans Preference points. For details and instructions on how to request these points, please refer to the Veterans Preference Policy.

For more important details, review the Applicant Information and County Employment Process.

Exempt Unit-Group D

San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate Summary of Benefits* for more information

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Employee Benefits website for more detailed information.

• Retirement benefits subject to change.

01

PLEASE READ THE BELOW STATEMENT

Instructions: The information provided on your application and in your responses to the following Supplemental Questionnaire will be used to determine if you meet the minimum requirements for this position, as well as in a competitive evaluation of qualifications. It is in your best interest to be as thorough as possible in your responses. Resumes will NOT be reviewed to determine qualifications. Applicants will not be able to update their application materials or answers to the questionnaire once the application has been submitted. Note: Experience listed on this questionnaire must also be listed and fully detailed in the work experience section of your application.

• I have read and understand the above statement.

02

Education: Indicate the highest level of education you have completed.

• High School Diploma or Equivalent
• Associate Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

03

Administrative Assistant Experience: Indicate the amount of highly responsible, and complex administrative assistant experience you possess in support of an executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, drafting reports based upon data analysis, and preparing agendas. All work experience listed on the Supplemental Questionnaire must also be listed in the Work Experience section of your application in order to be evaluated.

IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist ) is not considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification and above providing support to a specified executive level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

• 5 or more years
• 4 years - less than 5
• 3 years - less than 4
• 2 years - less than 3
• 1 year or less

04

Typing Speed: Certain departments may require applicants to meet a minimum typing or keyboarding speed (e.g., 50 WPM). During the interview process, verification of typing speed-such as certificates or other documentation-may be requested. Please indicate your accurate typing speed below.

• 0-34 wpm
• 35-49 wpm
• 50-69 wpm
• 70+ wpm

05

Administrative Experience: For each administrative assistant position held in support of an executive or professional in an administrative or management level operation, list: a) the title(s) of the individual(s) to whom you provided support on a regular basis, b) your job title, c) dates of employment. Format Example: a) Supported Vice President of ABC Company b) Executive Assistant c) June 2020 - Present. Indicate "N/A" below, if you do not possess experience as described above.

06

Analyzing Information: Provide examples of the type of assignments which have required you to collect and analyze information/data, draft reports based upon data analysis, and/or provide special project management support.

Indicate "N/A" below, if you do not possess experience as described above.

07

Confidentiality: Provide examples of work assignments or tasks handling highly sensitive and confidential information.

Indicate "N/A" below, if you do not possess experience as described above.

08

Customer Service: Provide examples of your experience providing attentive and responsive customer service to internal and external stakeholders.

Be sure to include one example of when you had an interaction with an upset customer, and how you maintained a positive attitude. Be sure to include the outcome of that interaction.

Indicate "N/A" below, if you do not possess experience as described above.

09

Representative/Liaison Experience: Describe your work experience acting as a representative for an administrator or as a liaison between an executive and other departments, government agencies or organizations. Include the size of the organization(s) that you represented and with which you interacted. Indicate the frequency of this interaction.

Indicate "N/A" if you do not possess experience as described above.

10

Microsoft Office: Describe your proficiency level with Microsoft Office (Outlook, Word, Excel, Access, Power Point, Publisher). Indicate the years of experience you possess and task accomplished with each software used. Format Example: - Advanced in Microsoft Outlook, 5 years, I can customize command sets, configure mail accounts, set global options, perform advance searches, share and delegate access to Outlook items. Indicate "N/A" below, if you do not possess experience as described above.

11

Special Skills: Some positions require special experience in areas listed below. Indicate in which areas you posses at least six (6) months of experience. Check all that apply.

• Medical services, health services, hospital administration
• Legal office, legal research, preparing pleadings, briefs and motions
• Human and social services
• Economic development
• Community services
• Public information, marketing, multimedia and event services
• Fiscal, billing, purchasing and financial services
• Personnel and staffing services
• Lead work or supervisory experience
• Project management
• Facilities management
• None of the above

12

Describe a time you identified a potential organizational problem and resolved it before the situation became serious.

13

Describe a time when you had to adapt to a wide variety of people by accepting/understanding their perspective.

14

Describe a time when you were able to provide important information to someone immediately because of the way you organized your files.

15

Departmental/Program Experience: Some positions require special experience in the departments/programs listed below. Indicate within which departments/programs you have six (6) months of experience, within the last five (5) years. Check all that apply. Experience referenced in this section MUST be listed in the work history section of your application.

• Aging and Adult Services Public Guardian
• Agriculture Weights & Measures
• Airports
• Arrowhead Regional Medical Center
• Assessor- Recorder- Clerk
• Auditor-Controller/Treasure/Tax Collector
• Behavioral Health
• Board of Supervisors
• Child Support
• Children and Family Services
• Childrens Network
• Clerk of the Board
• Communications Office
• Community Development and Housing
• County Counsel
• County Fire
• District Attorney
• Economic Development Agency
• First 5
• Fleet Management
• Human Resources
• Inland Counties Emergency Medical Agency
• In-Home Support Services Public Authority
• Innovation and Technology Department
• Land Use Services
• Libraries
• Museums
• Office of Emergency Services
• Office of Homeless Services
• Performance Education Resource
• Preschool Services
• Probation
• Project and Facilities Management
• Public Defender
• Public Health
• Public Works
• Purchasing
• Real Estate Services
• Regional Parks
• Registrar of Voters
• Risk Management
• Sheriff/Coroner
• Transitional Assistance
• Veterans Affairs
• Workforce Development
• Not Applicable

16

Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

• I acknowledge that I have read, understood, and agree to the above.

17

ATTENTION GMAIL USERS

We have become aware of an increase in Gmails spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.

For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. To access the guide, download the Gmail Filter Setup Instructions (PDF). Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.

Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your www.governmentjobs.com (Neogov) account inbox. All notifications will appear there.

• I understand

18

Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered.

Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question

Employer San Bernardino County

Address 175 West Fifth Street, 1st Floor

San Bernardino, California, 92415-0440

Phone (909) 387-8304

TTY Users: 711

Website http://www.sbcounty.gov/jobs