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Executive Administrative Assistant (Merchandising)

Burlington Merchandising

New York

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JOB DETAILS
SKILLS
Administrative Skills, Budget Management, Business Support, Calendar Management, Catering Services, Communication Skills, Conference Management, Corporate Compliance, Corporate Policies, Data Collection, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Financial Administration, Financial Compliance, Interpersonal Skills, Maintain Compliance, Merchandising, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Retail, Time Management, Travel Planning, Writing Skills
LOCATION
New York
POSTED
2 days ago

Position Overview

The Executive Administrative Assistant provides comprehensive administrative support to senior executive management at Burlington Stores, including communication and coordination across all levels of the organization. This position requires working with sensitive, confidential, strategic, and critical information, often addressing complex and time-sensitive matters. The Executive Administrative Assistant plays a highly visible role with regular interaction with senior leaders and other key stakeholders. The individual must demonstrate exceptional professionalism, discretion, and autonomy in managing a wide array of responsibilities.

A Day in the Life

Executive Support & Communication

  • Exercises discretion and autonomy in managing a wide variety of administrative items with varying levels of complexity, time sensitivity, and confidentiality. 
  • Communicates effectively on behalf of the executive(s) supported, using tact, diplomacy, and discretion in both written and verbal communications. 
  • Collaborates effectively with other Executive Assistants to coordinate travel, prepare for major meetings, and ensure continuity of support during absences. 
  • Demonstrates flexibility, curiosity, and initiative in taking on additional administrative and project-related duties as assigned.

 

Calendar & Travel Management

  • Manages complex travel arrangements, including multi-stop, multi-modal, and multi-traveler itineraries, ensuring executive preferences and adherence to company policy, with all details documented in calendars or written itineraries as preferred. 
  • Proactively creates and maintains executive calendars, aligning with the executives' needs and preferences. 

Event & Program Coordination

  • Organizes, coordinates, and supports large and complex programs, events, or conferences, including arranging venues and catering, managing invitations, coordinating speakers, overseeing budgets, and ensuring seamless execution. 

 Financial & Compliance Administration

  • Prepares executive expense reports and contributes to special projects. 
  • Reviews approval requests (e.g., expense reports) for accuracy and compliance with company policies.  

Data, Reporting & Presentation Development

  • Pulls and concisely compiles data from multiple corporate systems to support business-driving initiatives including
  • Prepares high-level PowerPoint presentations.  

The above job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills  for the position. The incumbent may be required to perform other duties as assigned. 

You'll Come With

  • 10+ years of executive-level administrative experience, ideally within a large, multi-location corporate environment spanning multiple time zones; retail industry experience is strongly preferred. 
  • Experience working with complex multiple calendar management and scheduling
  • Demonstrated proficiency in managing multiple executive calendars, coordinating complex travel, and organizing large meetings. 
  • Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment. 
  • Excellent written and verbal communication skills. 
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
  • Experience with budget and expense management. 
  • Strong interpersonal skills and ability to build relationships across varying levels of the organization. 
  • Flexibility to provide or arrange after-hours support, as needed. 

Come join our team. You’re going to like it here!  

You will enjoy competitive wages, flexible hours, and an associate discount. Burlington’s benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. 

 

We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity

Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.

Compensation Range: $25.15 - $34.00

About the Company

B

Burlington Merchandising

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