Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a company who is a provider of banking and financial services. The company operates through two divisions, Retail Banking and Services, and Corporate and Institutional Banking.
Position: Executive Administrative Assistant
Location: New York, NY 10019
Duration: 2 Months
Job Type: Temporary Assignment
Work Type: Onsite
Job Description:
- Analyzes a company's business operations, budgeting, financial reporting, cost reviews, and forecasting; documents both actual and projected performance.
- Reviews and evaluates work processes, identifies the irregularities in business operations and standards designs
- presents Operations Management with suggestions to correct issues, and proposes enhancements to all areas of operations.
- Develops practical solutions, shares ideas, and exchanges knowledge; and assures compliance with company's principles and standards.
RESPONSIBILITIES:
- Calendar Management Diligent, pro-active management of complex agenda and setting of meetings across all time zones
- Schedule, track client meetings and support, including Board and Regulatory meetings
- Domestic and International Travel arrangements, expense claims, expedited travel services
- Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Creating, editing and preparing emails, organization charts and presentations.
- Managing logistics/schedules for visitors and supporting senior executives during their visits.
- Management of incoming and outgoing communications
- Maintain and create e-mail distribution lists in Outlook
- Completion of any reasonable projects or tasks, as requested by management.
- The staff member will make use of several application systems including:
- iValua/MyPortal Supplies and IT Procurement.
- MyIAM - Approve Identity & Access Rights to various platforms on behalf of Manager
- Concur Travel scheduling, expense reporting, and review of Manager's direct reports expense submission for approval.
- Outlook
- Microsoft Office Suite Classification
Administrative and Organizational Support:
- Manage scheduling and calendar management for executives.
- Arrange travel arrangements, accommodations, and itineraries.
- Prepare documents and presentations for board or client meetings.
- Maintain records and ensure confidential files are organized. Handle expense reports and budget tracking
Communication and Relationship Management:
- Act as the first point of contact for internal and external stakeholders.
- Draft and edit emails, letters, and correspondence with strong written communication skills.
- Coordinate information flow between departments to maintain clarity and alignment.
Project and Workflow Coordination:
- Oversee multiple projects simultaneously and track progress toward milestones.
- Assist with event planning and team initiatives.
- Improve workflow efficiency through organization and clear prioritization.
- These responsibilities require exceptional organizational skills, time management, and attention to detail-traits that transform a good assistant into a great one.
Hard Skills:
- Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal Supplies/Concur and IT Procurement).
- Experience with project management and expense reporting software.
- Competence in calendar management, travel arrangements, and administrative support systems.
Soft Skills:
- Strong written and verbal communication.
- Adaptability under pressure and problem-solving mindset.
- Collaboration with senior executives, team members, and clients.
- High degree of organizational skills and time management
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Numbers & Facts
| Location | New York, NY |
| Industry | Computer/IT Services |
| Salary | $58.59 |
| Company Size | 100 to 499 employees |
| Year Founded | 2009 |
| Website | http://www.tekwissen.com/ |
About Company
WE THE TEKWISSEN PEOPLE
TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.
To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.
Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.
It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.
Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.Skills
- Administrative Skillsunmatched
- Analysis Skillsunmatched
- Banking Servicesunmatched
- Board Meetingunmatched
- Budget Managementunmatched
- Budget Reportingunmatched
- Business Operationsunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Corporate Bankingunmatched
- Corporate Complianceunmatched
- Cost Forecastingunmatched
- Detail Orientedunmatched
- Diversityunmatched
- Editingunmatched
- Establish Prioritiesunmatched
- Event Managementunmatched
- Executive Assistant Skills unmatched
- Expense Reporting Softwareunmatched
- Expense Reportsunmatched
- Financial Reportingunmatched
- Financial Servicesunmatched
- IT Procurementunmatched
- Logistics Managementunmatched
- Mail Processingunmatched
- Manage Agendaunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft Product Familyunmatched
- Multitaskingunmatched
- Operations Managementunmatched
- Organizational Skillsunmatched
- People Managementunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Project Trackingunmatched
- Project/Program Coordinationunmatched
- Project/Program Managementunmatched
- Purchasing/Procurementunmatched
- Record Keepingunmatched
- Regulationsunmatched
- Relationship Managementunmatched
- Retail Bankingunmatched
- Sales Managementunmatched
- Schedule Developmentunmatched
- Team Lead/Managerunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Videoconferencingunmatched
- Willing to Travelunmatched
- Workforce Managementunmatched
- Writing Skillsunmatched
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesFree resume builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Free resume builder