Executive Administrative Assistant / Office Manager

Overview

The Executive Assistant/Office Manager will oversee the general administrative function and activities of the company including performing a variety of clerical and administrative tasks.

Responsibilities

• * Assist CEO with scheduling meetings, travel, communications and other administrative tasks.
• * Respond to and resolve administrative inquiries and questions.
• * Maintain office files; implement an efficient system for other staff to access files and records when needed.
• * Perform and facilitate maintenance of office equipment.
• * Maintain inventory of office supplies; orders new supplies as needed.
• * Ensure office is maintained, kept clean and organized, which includes kitchen cleanup.
• * Plan and execute in-person and virtual meetings/lunches/events.
• * Welcome and direct visitors and clients.
• * Maintain phone system and answer phone calls if necessary.
• * Maintain security system, to include creating badges and updating access.
• * Coordinate IT needs.
• * Maintain Organization Chart.
• * Other administrative duties as assigned.

• Minimum Qualifications

• * Bachelor's degree or equivalent experience
• * 7+ years of administrative support

• Preferred Qualifications

• * Start up or scale up company experience is a plus
• * Proficient in Microsoft Office Suite
• * Knowledge of Med Device Industry experience is a plus
• * Experience in managing multiple priorities, administration coordination, and logistics.
• * Ability to handle business sensitive matters and maintain confidentiality.
• * Well organized, detail-oriented, and able to multi-task with great follow-up skills.

• •* Strong written and verbal communication skills.