Overview
The Executive Assistant/Office Manager will oversee the general administrative function and activities of the company including performing a variety of clerical and administrative tasks.
Responsibilities
• Assist CEO with scheduling meetings, travel, communications and other administrative tasks.
• Respond to and resolve administrative inquiries and questions.
• Maintain office files; implement an efficient system for other staff to access files and records when needed.
• Perform and facilitate maintenance of office equipment.
• Maintain inventory of office supplies; orders new supplies as needed.
• Ensure office is maintained, kept clean and organized, which includes kitchen cleanup.
• Plan and execute in-person and virtual meetings/lunches/events.
• Welcome and direct visitors and clients.
• Maintain phone system and answer phone calls if necessary.
• Maintain security system, to include creating badges and updating access.
• Coordinate IT needs.
• Maintain Organization Chart.
• Other administrative duties as assigned.
Minimum Qualifications
• Bachelor's degree or equivalent experience
• 7+ years of administrative support
Preferred Qualifications
• Start up or scale up company experience is a plus
• Proficient in Microsoft Office Suite
• Knowledge of Med Device Industry experience is a plus
• Experience in managing multiple priorities, administration coordination, and logistics.
• Ability to handle business sensitive matters and maintain confidentiality.
• Well organized, detail-oriented, and able to multi-task with great follow-up skills.
• Strong written and verbal communication skills.