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Executive Administrative Assistant/Office Manager

North Cook Intermediate Service Center

Rosemont, IL

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JOB DETAILS
SKILLS
Administrative Skills, Asset Management, Billing, Business Support, Calendar Management, Communication Skills, Conference Management, Conflict Resolution, Copying Machines, Detail Oriented, Document Scanners, Event Management, Executive Assistant Skills , Expense Reports, File Maintenance, Google Apps, Identify Issues, Inventory Management, License Management, Meeting Minutes, Microsoft Office, Multitasking, Office Management, On Call, Order Supplies, Organizational Skills, Outsourcing, Presentation/Verbal Skills, Problem Solving Skills, Retirement Plan, Systems Maintenance, Team Player, Technical Support, Telephone Skills, Travel Planning, User Account Administration, Writing Skills
LOCATION
Rosemont, IL
POSTED
Today
North Cook ISC is officially certified as a "Great Place to Work!

Description: The Executive Administrative Assistant/Office Manager is responsible for overseeing the daily operations of the office. In addition, the Executive Administrative Assistant/Office Manager supports the work of the Executive Director as needed and serves as the Governing Board secretary.

Supervisor: Executive Director

Work Schedule: 260 days (12 months)

FLSA status: Non-exempt

Retirement: IMRF

Essential Duties: Must be able to work on-call for unplanned or emergency situations.

Office Management

  • Create and maintain user accounts including google accounts, phone assignments, staff logins, zoom accounts, etc.
  • Manage licenses for a variety of software and subscriptions
  • Asset management for computer devices including ordering, tracking, and configuring devices and serve as the administrator for the NCISC Google account
  • Assist with Learning Stream, Authorize.net, and the Square system which are used by NCISC staff for registration and payment
  • Troubleshoot and act as the primary point of contact for copier/scanner, postal machine, and other equipment and resources located in the workroom including ordering and maintenance as necessary
  • Provide technical support for staff at NCISC an NCYAA
  • Create and maintain emails for all staff/groups updated in admin.google.com
  • Maintain FOB system for entrance into Suite 200 (NCISC and NCYAA)
Business Office Support
  • Maintain inventory of assets and coordinate repair as necessary
  • Coordinate with the CSBO to support device refresh/updates
  • Assist the CSBO with outsourced IT provider and Phone system provider as needed
  • Assist with P-Card ordering and compliance
Administrative Support
  • Governing Board of Directors
    • Acts as Board Secretary
    • Assist in preparing the Governing Board agenda and packet
    • Takes meeting minutes
    • Posts agendas
    • Set up the room including the physical space, technology, food, and/or supplies
  • Maintain and organize files (paper and electronic)
  • Assist the Board President with the distribution and collection of the Executive Director's evaluation information if requested
  • Provide administrative support including but not limited to:
    • Facility issues
    • Planning events
    • Ordering supplies and food
    • Managing calendar and coordinating travel and conference registrations
    • Preparing documents
    • Expense reports and invoice processing
    • Clerical duties such as answering phones, filing, preparing expense reports, etc.
  • Update phone directory and distribute to all staff
  • Correspondence for TI 1 Day applications/approval and other documents and information sent from or to our districts
  • Fulfill other responsibilities as assigned
Minimum Qualifications:
  • Bachelor's degree preferred
  • Minimum 3 years office experience required
  • Proficiency in Microsoft Office Suite and Google apps including ability to type a minimum of 50 wpm
  • Strong organizational and multitasking abilities
  • Experience with providing basic technical support and familiarity with IT issues and topics
  • Excellent written and verbal communication skills
  • Ability to work independently and as part of a team
  • Attention to detail and problem-solving skills
  • Friendly and patient demeanor including conflict resolution skills
Please see attached job description

Full-time (12 month) employees of the North Cook Intermediate Service Center are eligible for the following benefits:
  • Blue Cross Blue Shield medical insurance (PPO, High Deductible, or HMO) at no cost for the covered employee. Dependent coverage is available at a cost share
  • Metlife dental insurance at no cost for the covered employee (dependent coverage is available at a cost share)
  • Participation in the Illinois Municipal Retirement Fund (IMRF) pension system
  • Life insurance at 1x annual salary + $50,000 AD&D insurance
  • 12 vacation days per year (increased with each year of employment until 20 days per year is reached)
  • 12 paid sick days per year
  • 2 personal days per year
  • At least 12 paid holidays per year
  • Access to the Employee Assistance Program (EAP)
  • 403b/457b retirement savings plans available
  • Some positions are eligible for tuition reimbursement
  • IMRF enrollment required

About the Company

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North Cook Intermediate Service Center

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