Executive Administrative Assistant - Office of the General Counsel (OGC)

New York Life

New York, NY

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JOB DETAILS

SALARY

$73,500–$105,000 Per Year

SKILLS

Administrative Skills, Artificial Intelligence (AI), Board Meeting, Business Practices, Catering Services, Communication Skills, Conference Management, Corporate Governance, Detail Oriented, Document Management, Emerging Technology, Establish Priorities, Executive Assistant Skills , Expense Reports, Insurance, Interpersonal Skills, Legal, Legal Support Skills, Life Insurance, LinkedIn, Logistics, Mail Processing, Microsoft Office, Microsoft SharePoint, Multitasking, Newsroom, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Team Player, Time Management, Travel Planning, Volunteer Experience, Writing Skills, iManage

LOCATION

New York, NY

POSTED

2 days ago

Location Designation: Hybrid - 3 days per week

Join the Office of the General Counsel where we collaborate with diverse business units, providing effective and creative legal guidance that aligns with New York Life's core values. Your work directly impacts how the company makes decisions, fostering sound business practices, safeguarding its reputation and optimizing efficiency. Become part of a team dedicated to serving as a trusted partner, helping the business navigate the legal landscape and achieve its goals.

Job Summary

This position provides comprehensive administrative support to the SVP, Chief Insurance Counsel; the Subsidiary Corporate Governance team led by an Associate General Counsel; and other OGC attorneys and paralegals. The role also partners with administrative professionals to ensure seamless departmental coverage.

The successful candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The role requires sound judgment, the ability to anticipate needs, agility as priorities shift, strong verbal and written communication skills, effective collaboration with administrative colleagues and company partners, and professionalism in handling sensitive and confidential information.

What You'll Do:

Executive and Legal Support
• Manage complex, frequently changing calendars for the SVP, Chief Insurance Counsel, including prioritizing demands and proactively resolving scheduling conflicts.
• Coordinate heavy board meeting schedules and logistics with attorneys, senior leaders, business partners, internal resources, and external stakeholders.
• Prepare, edit, format, and distribute correspondence, presentations, reports, meeting materials, resolutions, and other documents.
• Track action items, deadlines, and follow-ups to support timely completion of assignments.
• Arrange travel and prepare related expense reports for multiple people.

Department Operations
• Provide administrative support to assigned attorneys and paralegals, and partner with administrative professionals to provide backup coverage and continuity across the department.
• Coordinate conference rooms, virtual meetings, catering, and related logistics.
• Maintain organized electronic and physical files.
• Assist with expenses, invoice administration, and departmental initiatives as assigned.
• Identify opportunities to improve workflows and administrative efficiency.

What You'll Bring:
• Minimum of 5 years of administrative experience supporting senior leaders, legal professionals, or executives in a corporate, legal, or professional services environment.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities, adapt to changing demands, and work effectively in a fast-paced environment.
• Proficiency in Microsoft Office and departmental technology platforms.
• Strong interpersonal, verbal, and written communication skills.
• Proven discretion and confidentiality when handling sensitive information.
• Strong judgment, initiative, problem-solving skills, and ability to anticipate needs and prioritize competing requests.
• Familiarity with AI-enabled tools and emerging technologies that enhance productivity, efficiency, and collaboration.
• Experience with document management systems, such as SharePoint or iManage, and BoardVantage helpful.
• Bachelor's degree preferred.

Pay Transparency

Salary Range: $73,500-$105,000

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Company Overview

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.

Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.

Our Benefits

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.

Job Requisition ID: 94293

About NY Life Insurance Company

Diversity & Humanity-two values that are deeply rooted in the New York Life culture and have laid the foundation for over 175 years of commitment to our employees, agents, policy owners, and the communities where we live and work. At New York Life you become a valued part of a welcoming, inclusive, and caring culture that has a long-standing legacy in stability and growth. The strength of New York Life revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance, and we want you to be a part of our legacy.

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities. You will be part of a diverse team guided by our belief to always be there for each other-providing the support and flexibility to grow and reach new heights while making an impact in the lives of others.

You are our future, and we commit to investing in you accordingly.

Visit our Linkedin to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.

Required Legal Notices - All Candidates Please Click Here

About the Company

New York Life

Facts: New York Life is among the strongest and most respected financial companies in the world. New York Life has earned the highest possible financial strength ratings from each of the four major rating companies: A.M. Best (A++), Standard & Poor’s (AA+), Moody’s (Aaa), and Fitch (AAA). For 64 Consecutive years, we have led the Million Dollar Round Table, with more members than any other financial institution in the world. New York Life has been recognized as one of the “50 Best Companies to Launch a Career” by BusinessWeek, one of “America’s Best Large Employers” by Forbes and one of the “World’s Most Admired Companies” by Fortune. For the fourth consecutive year, our Boston General Office was recognized as one of the “TOP PLACES TO WORK” by the Boston Globe.

Mission Statement and Values: Our Mission is to provide financial security and peace of mind through our insurance, annuity and investment solutions. We act with integrity and humanity in all our interactions with our policy owners, business partners, and one another. Grounded in both confidence and humility, we serve as stewards for the long term. We are here for good, reflecting both the permanence of New York Life and our commitment to do the right thing in business and society. Everything we do has one overriding purpose: to be there when our policy owners need us. That’s why New York Life is The Company You Keep.

COMPANY SIZE

10,000 employees or more

INDUSTRY

Financial Services

EMPLOYEE BENEFITS

Parking, Performance Bonus, Professional Development, 401K, Employee Referral Program, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Work From Home, Life Insurance, On Site Cafeteria

FOUNDED

1845

WEBSITE

http://newyorklife.com

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