Executive Administrative Assistant (Onsite)

Executive Admin, Commercial Seating & Furniture within Collins, Interiors Business Unit – General Management

We are seeking a highly motivated and detail-oriented Executive Administrative Assistant to join the Commercial Seating & Furniture team. This role will provide comprehensive executive administrative support to the Vice President & General Manager of Commercial Seating & Furniture. Based in Winston-Salem, North Carolina Office, this position requires an individual who thrives in a fast-paced environment.

This position will work onsite in Winston Salem, NC at our OakPlaza Boulevard facility.

The hours for this role are Monday - Friday 8am - 5pm, with evening and weekend overtime hours as business need determine.

What You Will Do

Executive Support

• Provide executive administrative support to 3 leaders including calendar management, meeting coordination, and resolution of scheduling conflicts
• Arrange and manage executive travel logistics, ensuring timely and accurate expense reporting
• Serve as the primary point of contact for respective senior leadership teams, streamlining communication and addressing inquiries
• Provide targeted logistical and administrative support to sub-functions

Meeting & Event Coordination

• Organize and attend executive staff meetings, including preparing agendas, taking meeting notes, tracking action items, and ensuring timely resolution of commitments
• Plan and support organizational events, such as council meetings and department-wide all-hands meetings
• Coordinate offsite meetings for leadership teams, ensuring seamless execution

Document & Data Management

• Maintain accurate organizational charts, contact lists, and records for the leadership team and their delegates
• Prepare and maintain Excel spreadsheets and PowerPoint presentations as needed for leadership meetings
• Maintain department SharePoint, working with team members to ensure data is kept up-to-date

Collaboration & Communication

• Assist with cross-departmental initiatives, projects, and communications to foster collaboration and teamwork
• Establish and maintain a strong network of support to facilitate the accomplishment of deliverables
• This role has dotted-line responsibility to guide and support the campus administrative team of three (3) assistants

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
• Prior relevant experience in an executive administrative support role
• Prior experience with booking (domestic and international) to support travel management and expense reporting
• Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, Teams, OneNote, etc.) and a willingness to adapt to new technologies
• Familiarity with digital collaboration tools and virtual conferencing platforms (e.g., SharePoint, Zoom, Microsoft Teams)

Qualifications We Prefer

• Comprehensive knowledge of the Corporate Leadership team's members and locations
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and work independently
• Proven experience handling confidential and sensitive information with discretion
• Self-motivated with solid time management skills and a proactive approach to learning and development
• Strong communication and interpersonal skills, with the ability to build and maintain a robust support network to achieve deliverables
• Strong work ethic, discretion, and a polished demeanor when interacting with internal and external stakeholders
• Prior experience with Concur to support travel management and expense reporting
• Strong time management and ability to handle competing priorities, with proactive approach to continually changing business duties in an extremely timely matter

What We Offer:

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!