Administrative Skills, Artificial Intelligence (AI), Calendar Management, Communication Skills, Detail Oriented, Document Management, Executive Assistant Skills , Expense Management, Follow Through, Leadership, Logistics, Logistics Management, Operational Support, Operations Management, Organizational Skills, Performance Metrics, Project Tracking, Project/Program Management, Reporting Dashboards, Slack, Smalltalk Programming Language, Startup, Systems Maintenance, Time Management, Willing to Travel
Life Manager / Executive Operations Partner to Founder
Employment Type: Full-time (contract)
Compensation: $60,000–$70,000 + PTO + relocation support + long-term phantom equity potential
The Role
We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder's day-to-day operational life.
This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything — from calendar to logistics to execution — is fully dialed in.
Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background.
Key Responsibilities
Executive & Calendar Ownership
- Own and optimize the founder's calendar and priorities
- Anticipate needs and prepare proactively
- Ensure all meetings, logistics, and preparation are handled
- Manage communications and follow-through
Operational & Project Support
- Track projects and deliverables across teams (light project management)
- Pull performance metrics and support operational visibility
- Coordinate across internal stakeholders and contractors
- Execute quickly on priorities communicated throughout the day
Travel & Logistics
- Plan and manage international travel end-to-end
- Coordinate flights, accommodations, and schedules
- Support in-person logistics across locations
- Flexibility to travel with or support the founder as needed
Administrative & Execution Support
- Manage expenses, documentation, and bookings
- Coordinate vendors and operational needs
- Maintain systems, organization, and structure
- Ensure nothing falls through the cracks
AI-Enabled Productivity
- Leverage AI tools to improve efficiency, workflows, and execution
- Help implement systems that scale founder productivity
Requirements
Ideal Candidate Profile
Experience
- 4–6+ years supporting a founder, executive, or leadership team
- Experience in fast-paced startup, agency, or high-growth environments
- Proven ability to operate independently with minimal direction
Core Traits
- Highly independent and proactive
- Execution-focused and fast-moving
- Detail-oriented and organized
- Direct communicator who values efficiency over small talk
- High ownership mindset
- Adaptable to changing priorities
Skills
- Advanced calendar and logistics management
- Strong operational coordination and follow-through
- Ability to manage high volumes of tasks and priorities
- Comfortable working with performance metrics and dashboards
Tools & Tech
- Google Workspace
- Slack
- Standard agency/startup tools
- Comfort using AI tools for productivity and operations
Work Style & Expectations
- 3–6 days/week in-person depending on schedule and priorities
- Flexible hours aligned with founder workflow
- Fast-paced, high-output environment
- Requires autonomy and decisiveness
Benefits
Compensation & Benefits
- Salary: $60K–$70K
- Phantom equity potential for long-term contribution
- Paid travel
- PTO
- Relocation support
- High-growth exposure working directly with founder