Executive Administrative Assistant

Since its founding in 1985, Queen of Peace Center (QOPC) has been providing family-centered behavioral healthcare for women, children, and families. As a member of the Federation of Catholic Charities, we serve the metropolitan and surrounding St. Louis area through four core programs: prevention, education, treatment, and housing.

Job Description

Support Leaders. Advance a Mission.

Queen of Peace Center is seeking a highly organized, detail-oriented Executive Administrative Assistant to support the CEO and Executive Leadership Team. This role is essential to maintaining smooth operations while handling sensitive information with professionalism and confidentiality.

Key Responsibilities

• Coordinating and maintaining calendars and appointments
• Manage phones, faxes, mail, email, and deliveries
• Organizing appointments, meetings and communications
• Coordinate all meeting needs including preparation of meeting rooms, materials and minutes, distribute materials to Board of Directors, committees or other meeting attendees
• Arrange food and catering and meeting preparation, including meeting room arrangement
• Order supplies and maintain inventory
• Act as the point person for IT, operations, maintenance and other vendors and act as a liaison to resolve issues
• Serve on the Integrated Marketing and Communications (IM&C) team through Central Ministry Office (CMO)
• Act as liaison between IM&C and MHSUD
• Provide support to philanthropy team as needed, including in preparation and execution of events, volunteer activities and donation delivery
• Prepare itineraries, coordinate travel arrangement and conference registrations
• Process expense reimbursements and mileage
• Establish and maintain accurate files and records for efficient operations
• Greet guests and new employees
• Assist HR with administrative functions of onboarding of new team members
• Assist in administrative functions for Executive Leaders
• Ensure a clean administrative suite

• Experience providing executive or administrative support
• High school diploma required; Bachelor's degree preferred
• Strong Microsoft Office and organizational skills
• Excellent communication, judgment, discretion, and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Commitment to the mission and values of Queen of Peace Center

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

• St. Louis, MO 63108 (Required)

• St. Louis, MO 63108: Relocate before starting work (Required)