Executive Administrative Assistant

Executive Administrative Assistant

Support Leaders. Advance a Mission. Queen of Peace Center is seeking a highly organized, detail-oriented Executive Administrative Assistant to support the CEO and Executive Leadership Team. This role is essential to maintaining smooth operations while handling sensitive information with professionalism and confidentiality.

Key Responsibilities:

• Coordinating and maintaining calendars and appointments
• Managing phones, faxes, mail, email, and deliveries
• Organizing appointments, meetings and communications
• Coordinating all meeting needs including preparation of meeting rooms, materials and minutes, distribute materials to Board of Directors, committees or other meeting attendees
• Arranging food and catering and meeting preparation, including meeting room arrangement
• Ordering supplies and maintaining inventory
• Acting as the point person for IT, operations, maintenance and other vendors and acting as a liaison to resolve issues
• Serving on the Integrated Marketing and Communications (IM&C) team through Central Ministry Office (CMO)
• Acting as liaison between IM&C and MHSUD
• Providing support to philanthropy team as needed, including in preparation and execution of events, volunteer activities and donation delivery
• Preparing itineraries, coordinating travel arrangement and conference registrations
• Processing expense reimbursements and mileage
• Establishing and maintaining accurate files and records for efficient operations
• Greeting guests and new employees
• Assisting HR with administrative functions of onboarding of new team members
• Assisting in administrative functions for Executive Leaders

Qualifications:

• Experience providing executive or administrative support
• High school diploma required; Bachelor's degree preferred
• Strong Microsoft Office and organizational skills
• Excellent communication, judgment, discretion, and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Commitment to the mission and values of Queen of Peace Center

Job Type: Full-time Benefits: Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Ability to Commute: St. Louis, MO 63108 (Required) Ability to Relocate: St. Louis, MO 63108: Relocate before starting work (Required) Work Location: In person

Queen of Peace Center does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. Queen of Peace Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A.

Our Mission

To bring the healing, help, and hope of Jesus Christ to those in need with a compassionate, caring presence. Providing family-centered care for women with substance-use disorders, their families, and at-risk youth through treatment, prevention and education, and housing.

Benefits

As a part of the Catholic Charities family, you'll have the resources to care for those closest to you. Options include generous parental leave policies, flexible working arrangements, group life insurance, permanent health insurance, and dedicated support to help you find the right child care or elder care.