EXECUTIVE ADMINISTRATIVE ASSISTANT

Purpose

The Executive Administrative Assistant is responsible for providing high-level administrative support to executive leadership team. This role serves as a central resource for corporate administrative functions; including internal communications, corporate travel as well as marketing and website support at the corporate level. The ideal candidate is highly organized, proactive, customer-service oriented, and capable of managing multiple priorities in a fast-paced environment. This job contributes to the fulfillment of Pratum's overall mission, which is to be an agricultural cooperative dedicated to innovative solutions, excellent service, and long-term relationships.

Tasks

• Provide confidential administrative support to the CEO and executive leadership team.
• Coordinate Board of Directors meetings, including scheduling, meeting logistics, materials preparation, and facilitation.
• Arrange executive travel, accommodations, and itineraries.
• Assist in preparing executive presentations, reports, and professional correspondence.
• Draft and distribute company-wide announcements and internal communications.
• Support leadership with scheduling, calendar management, meeting coordination, and special projects.
• Coordinate employee recognition activities, office celebrations, and company social events.
• Serve as the subject matter expert for the company's phone system, including setup, training, troubleshooting, and interoffice transfers.
• Administer the company's mobile device program.
• Coordinate ordering, deployment, replacement, inventory management, and employee training for mobile devices.
• Maintain vendor relationships and ensure adequate device inventory.
• Coordinate company sponsorships, donations, and community involvement activities.
• Manage donation requests and sponsorship commitments.
• Complete errands, mail distribution, and other administrative support duties as needed.
• Plan, organize, and execute company meetings and employee events for the administrative office.
• Other duties as assigned.

EXPECTATIONS

• Comply with federal, state, and company policies, procedures, and regulations.
• Timeliness: be early or on time
• Professional, respectful treatment of fellow employees and customers
• Familiarity with and adherence to employee handbook
• Passionate engagement with Pratum, motivated to contribute to Pratum's success and the fulfillment of our mission, vision and values
• Obtain skills and training to gain proficiency in each task area above
• Teamwork with managers

Qualifications and Education Requirements

• 3+ year of experience preferred but not required.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Demonstrate professionalism, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office Suite, Microsoft 365, Outlook, SharePoint, and Excel.
• Ability to manage multiple projects while maintaining attention to detail.
• Strong interpersonal skills with a customer-service mindset.
• Ability to work independently while collaborating effectively across departments.

Preferred Skills

• Superb organizational abilities
• Experience supporting employee communications and internal engagement initiatives.
• Ability to build strong relationships with internal teams, vendors, and community partners.

Ability to work well with others