Executive Administrative Assistant - Sales

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services - you can develop the career you desire with PACCAR. Get started!

Peterbilt Motors Company

On highways, construction sites, city streets, logging roads - everywhere our customers earn their living - Peterbilts red oval is a familiar symbol of performance, reliability and pride.

Peterbilt has reigned as Americas premium quality truck manufacturer since the companys founding in 1939. Our dedication to deliver products and services focused on improving customers performance, image, profitability and peace of mind truly makes Peterbilt the Class of the industry.

Requisition Summary

Supports the Sales team and senior leadership in organizing and coordinating sales-related activities and administrative processes. This role regularly interfaces with customers, PACCAR executives, and visitors, requiring a professional, collaborative, and customer-focused communication style.

Job Responsibilities

• Provide administrative support to the Sales team, Inside Sales staff, and Executive leadership, supporting approximately 70 personnel.
• Collaborate with Marketing to develop and distribute sales collateral and support related projects.
• Support Inside Sales operations by managing office supplies, calendar orders, purchase orders (POs), and check requests.
• Oversee procurement, receiving, and shipping of business cards, promotional items, customer gifts, and all Sales department materials. Administer purchase orders, check requests, DAVIE license orders, and overall sales purchases.
• Process IT and service requests for Sales personnel and coordinate administrative workflows related to onboarding, transfers, and retirements. Maintain internal communication platforms to facilitate efficient information sharing.
• Coordinate and execute sales plant tours and pilot reviews, managing all logistics including chassis handling, vehicle detailing, venue bookings, catering, accommodations, customer gifts, and related dinner reservations.
• Provide broad administrative support including call screening, correspondence, report and presentation preparation, file management, travel planning, and meeting coordination. Prepare executive-level presentations and complex agendas to support department managers and staff.

Job Responsibilities Cont.

• Manage complex travel itineraries, calendar scheduling, meetings, and oversee executive expense report submission and reconciliation in line with company policies.
• Maintain professionalism and confidentiality when handling sensitive information.
• Ensure compliance with corporate licensing requirements and regulatory standards.
• Plan, coordinate, and support major department events such as conventions, customer tours, Mid-Year Sales Meeting, Dealer Sales Council, and National Sales Meeting.
• Arrange accommodations, transportation, and catering services for events and travel, including hotel bookings, car services, meal reservations, and on-site catering.
• Negotiate, coordinate, and execute event contracts to secure necessary services and venues.
• Assist with event registration and manage logistics for off-site meetings.
• Provide occasional break relief support for the Receptionist as needed.

Required Qualifications

• High School diploma/GED equivalent required, Bachelors degree preferred.
• 1+ years of experience required.
• Advanced working knowledge of Microsoft Office, including MS Access, MS Excel, MS Word, and MS PowerPoint.
• High attention to detail and excellent organizational skills.
• Ability to regularly multi-task and prioritize, working with minimum supervision.
• Ability to maintain composure and provide quality product under pressure.
• Ability to maintain confidentiality. 
• Ability to compile large amounts of data received from multiple sources into concise, accurate reports utilizing technical skills (pivot tables, queries, downloads, etc.).
• Ability to communicate effectively with all levels of management.  
• Excellent verbal and written communication skills.

General Description of all Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off - minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• This position is also eligible for a holiday gift.

Additional Job Board Information

PACCAR is an E-Verify & Equal Opportunity Employer/Protected Veteran/Disability corporation. Peterbilt promotes Diversity and Inclusion through mentorship, events, and affinity support groups - The Diversity Council, Peterbilt Women's Initiative (PBWIN), Veterans Group, Peterbilt Black Organization for Leadership & Development (B.O.L.D.), and ADVOCATE (an LGBTQ+ support group).

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