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Executive Administrative Assistant

Sunrise Systems Inc

Stamford, CT

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JOB DETAILS
SKILLS
Accounts Payable, Administrative Skills, Airline Reservation, Billing, Calendar Management, Communication Skills, Computer Software, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Finance, Head of Finance, High Tech Industry, International Business, Interpersonal Skills, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Online Travel Services, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Statement of Work (SOW), Tax Accounting, Team Player, Time Management, Travel Planning, Vendor/Supplier Management, Willing to Travel, Writing Skills
LOCATION
Stamford, CT
POSTED
Today
Job Title: Executive Administrative Assistant
Job Id: 26-03439
Location: Stamford CT
Duration: 6 Months On W2 Contract possible extension
 
Must Haves:
  • 7+ years as an executive assistant
  • 2 of these years candidate should also have Coupa/Supplier
  • Management experience
  • supporting senior level executives in a corporate environment and a minimum of 4 years of experience working with Microsoft Outlook
  • PowerPoint
  • Word
  • Excel and Outlook.
Job Description
 
Role Summary/Purpose
 
In this role you will provide administrative support services to four of Client’s Senior Vice Presidents within the Finance organization, including the Chief Accounting Officer, Tax Director, CFO Home & Auto, and Head of Consumer Bank. The ideal candidate must have strong organizational, interpersonal, comm unication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast-paced, ever-changing environment.
 
 Essential Responsibilities:
  • Interact with employees, customers, and outside advisors in a professional and efficient manner
  • Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and AMEX Global Business Travel for T&E
  • Proactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.
  • Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
  • Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa system
  • Proactively anticipate and communicate potential issues, propose solutions and have close attention to detail
  • Clear and effective communication with leaders and effective prioritization of tasks
  • Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties
  • Ensure documents are posted accurately and timely in preparation for meetings/conference calls
  • Attend staff/team meetings as required
  • Maintain calendar for staff and department activities. Assist in prioritization of items
  • Perform other duties and/or special projects as assigned
 
Qualifications/Requirements:
  • 7+ years in an executive administrative role
  • Minimum of 2 years of experience supporting senior level executives in a corporate environment
  • Minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook
  • Minimum of 2 years of experience working with supplier management software like Coupa
  • Strong organizational skills and possess the ability to handle multiple projects
  • Strong attention to detail
  • High level of integrity, confidentiality and self-confidence
  • Clear, concise and articulate communication skills (verbal & written)
 
Desired Characteristics:
  • Coupa experience
  • Supplier management and accounts payable experience
  • Excellent communication and interpersonal skills
  • Strong problem-solving and critical thinking skills with a passion for excellence
  • Demonstrative initiative, ability to work independently and must be a team player
  • Ability to accept responsibility and handle confidential information
  • Excellent proficiency of Microsoft Outlook, PowerPoint, Excel and Word
 
Contact:
Raghu: Raghu.m@sunrisesys.com | URL: www.sunrisesys.com
 

About the Company

S

Sunrise Systems Inc

Sunrise Systems was founded in 1990 with a clear vision to deliver world-class staffing service solutions in all labor categories, including IT consulting and solutions; all with the commitment to provide service that exceeds expectations and become the most trusted name in the industry. More than two and a half decades later, we pride ourselves on being at the forefront of the staffing industry. Combining our deep industry expertise, insights, and global resources, we have partnered with our clients to connect them with top professionals across several different industries.

We provide cost-effective Managed Staffing Solutions, Information Technology and Information Technology Consulting Services to several Fortune 500 companies and U.S. Government agencies. We provide our clients with flexible engagement models and customized products that are budget and time specific. Understanding the challenges that every business faces, we offer our services either on-site at the clients' site or from one of our globally distributed technology centers. Our onshore and offshore development capabilities ensure that we excel at meeting customer requirements every single time.

Our collective business experience spans over two and a half decades and ranges from:

  • Business, management, and technical fields
  • Information technology consulting and software solutions.
  • Providing strategic support for the development and long-term growth of new business ventures across several industries including but not limited to; accounting, banking, finance, and recruitment.
  • Motivating technology staff and establishing partnerships with Fortune 500 companies

Sunrise Systems has a vast range of competence in:

  • Design, development, and support of cloud-based solutions from simple to highly complexed
  • Database administration of multi-platform applications, complex databases, and web-based environments that include all aspects of installation, planning, maintenance, and monitoring.
  • Data processing and data migration
  • Application re-engineering and platform migration
  • Working with the Information Systems and end-user communities at all levels to resolve issues and establish consensus.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1990
WEBSITE
http://www.sunrisesys.com/

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