Executive Administrative Assistant

A client of Innova Solutions is immediately hiring for anExecutive Administrative Assistant.

Location: Waltham, MA 02451
Schedule: Monday-Friday, 7:00 AM - 4:00 PM
Duration: 3 month temporary role

JobDescription:
Innova Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership with day-to-day operations, expense management, meeting coordination, and travel logistics. This role requires strong attention to detail, excellent communication skills, and proficiency in Microsoft Office tools-especially Excel, PowerPoint, and Teams.

As anExecutive Administrative Assistant, your key responsibilities will be:

• Expense Management: Track, reconcile, and submit expense reports; ensure timely approvals and compliance with company policy
• Meeting Coordination: Schedule internal and external meetings, manage calendars, prepare agendas, and capture action items
• Travel & Logistics: Book domestic and international travel, manage itineraries, and coordinate transportation and lodging
• Document Preparation: Create and format PowerPoint presentations, reports, and executive summaries with consistent indentation and layout standards
• Data Handling: Maintain and analyze spreadsheets in Excel; generate reports and dashboards as needed
• Communication & Collaboration: Serve as a liaison across departments using MS Teams for messaging, file sharing, and virtual meetings
• Office Support: Assist with general administrative tasks, including filing, ordering supplies, and maintaining organized records

• 3+ years of experience in executive or administrative support
• Proficiency in Microsoft Excel, PowerPoint, and Teams
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Discretion and professionalism when handling confidential information

• Named One of America's Best Employers for New Grads by Forbes (2024)
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications