Executive Administrative Assistant

Jobot

Warren, OH

Apply

JOB DETAILS

SALARY

$22–$25 Per Hour

SKILLS

Accounting, Accounts Payable, Alliance/Partner Management, Billing, Business Operations, Calendar Management, Communication Skills, Continuous Improvement, Detail Oriented, Documentation, Environmental Impact, Executive Assistant Skills , Human Resources Processes, Leadership, Legal, Logistics, Microsoft Office, Multitasking, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Process Management, Project/Program Coordination, Schedule Development, Systems Maintenance, Team Player, Travel Planning, Writing Skills

LOCATION

Warren, OH

POSTED

7 days ago

Executive Administrative Assistant / 4 Day work week / Amazing company & culture!!

This Jobot Job is hosted by: Jillian Morgan
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $22 - $25 per hour

A bit about us:

We are a mission-driven organization focused on strengthening communities through strategic partnerships, program support, and operational excellence.

Our team works closely with local stakeholders, organizations, and leaders to drive meaningful, long-term impact. We are committed to fostering an environment where individuals feel valued, supported, and empowered to contribute.

Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve.

This is a fully onsite position, working 36 hours/week, Tuesday-Friday!

Why join us?

This is more than a traditional administrative role—it’s an opportunity to build a career.

Meaningful Work

Be part of an organization where your day-to-day contributions support a larger mission and purpose

Growth Opportunity

Start in an Executive/Administrative Assistant capacity and gain exposure to HR and accounting functions (AP)—with training provided

Direct Access to Leadership

Work closely with executives and play a key role in keeping operations running efficiently

Hands-On Experience Across Functions

Get involved in operations, HR coordination, and financial processes—expanding your skill set beyond admin work

Collaborative Team Environment

Join a supportive, team-oriented culture that values communication, reliability, and initiative

Stability + Long-Term Opportunity

A structured, professional environment with clear expectations and the ability to grow within the organization

Job Details

Why This Role Stands Out

This is not a traditional admin role.

We’re looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail-oriented.

If you’ve supported executives, managed calendars, coordinated projects, or kept a fast-moving team organized, this is an opportunity to expand your skillset and build a long-term career path.

What You’ll Do
Executive & Administrative Support

Manage calendars, scheduling, and meeting coordination for leadership
Prepare agendas, take notes, and track follow-ups/action items
Coordinate travel, expenses, and day-to-day logistics
Serve as a key point of contact for internal and external communication
Keep things moving—anticipate needs, solve problems, and stay one step ahead

Office & Operations Support

Help maintain organized systems, files, and documentation
Assist with vendor coordination, invoices, and general office operations
Support process improvements to increase efficiency across the team
Assist with onboarding, employee coordination, and HR processes
Support accounts payable (AP): invoices, tracking, vendor follow-ups
Learn internal systems, compliance processes, and reporting

What We’re Looking For

Experience as an Executive Assistant, Administrative Assistant, or similar
Highly organized with strong attention to detail
Ability to manage multiple priorities and stay calm under pressure
Proactive mindset—you don’t wait to be told what to do
Strong communication skills (written and verbal)
Comfortable with Microsoft Office, Google Workspace, and learning new systems

What Makes You a Strong Fit

You enjoy being the person who keeps everything running smoothly
You’re naturally dependable and take pride in your work
You like being in a fast-paced environment where no two days look the same

What You’ll Gain

Direct exposure to leadership and business operations
A clear path to grow beyond a traditional admin role
A collaborative, supportive environment where your impact is visible

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

_{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy}

About the Company

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE

100 to 499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2018

WEBSITE

http://www.jobot.com

Resume Resources

Free Resume Templates Free Resume Builder