Executive Administrative Assistant

Tygart is seeking an Executive Administrative Assistant to support a DOJ office in Washington, DC. The Executive Administrative Assistant serves as a central point of coordination for meetings, travel arrangements, official communications, and office operations while maintainingprofessionalism when interacting with internal personnel, external agencies, and visitors. An active Top Secret/SCI security clearance is required.

Key Responsibilities but not limited to:

• Provide direct administrative support to the Executive Management team
• Ensure requests for information or action from leadership are directed to the appropriate personnel and follow up to ensure timely completion.
• Recommend whether important or urgent matters should be elevated to leadership attention.
• Relay instructions and messages from supervisors to staff and ensure staff are aware of leadership schedules.
• Maintain and manage daily appointment schedules for executives.
• Schedule and coordinate appointments, meetings, conferences, and engagements with internal and external stakeholders.
• Confirm meetings and appointments with senior officials from within the agency, other government agencies, the public, and private industry.
• Adjust schedules in response to frequent changes and notify leadership of updates.
• Gather background information and supporting materials for meetings when required.
• Screen incoming telephone calls to determine the nature and sensitivity of calls and route them appropriately.
• Manage appointment schedules and ensure visitors and meeting participants are properly coordinated.
• Review incoming and outgoing correspondence for content, routing, formatting, and grammatical accuracy.
• Ensure coordination of facts and compliance with established policies before documents are finalized.
• Identify correspondence requiring follow-up or acknowledgement and take appropriate action.
• Prepare and produce official correspondence and reports using office automation and word processing tools.
• Maintain personnel records including assignments, status changes, residence information, and contact details.
• Establish and maintain files, records, and administrative documentation.
• Manage incoming electronic communications, verify proper clearances, and route messages to designated units.
• Enter relevant data into electronic files and document management systems.
• Assist with arranging presentations, lectures, or briefings for leadership within the Operational Support Section.
• Attend meetings when required to take notes and assist with meeting objectives.
• Coordinate meeting logistics and provide administrative support as needed.
• Arrange official travel and maintain computerized travel itineraries for leadership.
• Review travel plans and itineraries prepared by others to maintain awareness of leadership movements.
• Ensure lodging accommodations are arranged and review travel vouchers upon completion of travel.
• Perform office automation and word processing duties using computers and related equipment.
• Manage office supplies, equipment, printing, and maintenance services.
• Ensure office equipment such as printers and fax machines remain operational.
• Provide general administrative and clerical support to ensure efficient front office operations.

• An active TS/SCI security clearance
• An minimun of 1 year of experience in administrative services, or 4 years of experience in office management or a related field.
• Demonstrated experience in information management, including producing correspondence and maintaining records and files.
• Knowledge of administrative and clerical procedures for managing meetings, report deadlines, response requirements, and office procedures.
• Strong experience with scheduling, reporting, and coordinating executive calendars.
• Proficiency in Microsoft Office Suite and office automation tools.
• Ability to operate and maintain office equipment and technology.
• Strong written communication skills for preparing official correspondence and documents.
• Ability to review and properly distribute incoming correspondence and prepare responses as necessary.
• Strong customer service orientation and interpersonal communication skills.
• Ability to manage office supplies and ensure office equipment is operational in a high-level professional environment.