Executive Administrative Assistant

Apex Systems

Wayne, PA

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Career Counseling, Computer Workstations, Consulting, Corporate Policies, Customer Support/Service, Event Management, Executive Assistant Skills , Expense Tracking, Financial Planning, Genetics, Internet Search, Legal, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Negotiation Skills, Organizational Skills, Outsourcing, Purchasing/Procurement, Resource Management, Travel Planning

LOCATION

Wayne, PA

POSTED

Today

For immediate response, please send to [email protected] : Updated WORD resume, desired hourly/salary rate, and best time to speak!

Job ID: 3030254

Position : Executive Administrative Assistant

Location :Wayne, PA (HYBRID - 2 days REMOTE)

Duration : 6 Month Contract to Hire

Tuesday - Thursday ONSITE

Hours: Monday - Friday, Normal Business Hours

MUST HAVES:

Authorized to work in the US | 4-5+ years of Administrative experience
Experience working in an mid/enterprise level environment
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint)
RELIABLE

Description:

An Administrative Assistant is responsibleinensuring smooth office operations by managing clerical tasks, coordinatingschedulesand providing administrative support to teams and executives. The role involves managing office functions, overseeing vendorcoordinationand ensuring compliance with corporate policies.

Core Responsibilities

Oversee day-to-day office operations, ensuring seamless coordination between departments and addressing administrative requirements efficiently.
Manage executive and departmental calendars, schedule meetings, book conferenceroomsand coordinatelogistics, including travel arrangements and refreshments as needed.
Handle incoming calls, emails and official correspondence, ensuringtimelyresponses andmaintainingprofessional communication with internal and external stakeholders.
Prepare memos, reports, meetingminutesand presentations whilemaintainingan organized filing system for critical documents,contractsand office records.
Research, evaluate and negotiate with vendors for office supplies,equipmentand outsourced services, ensuring cost-effective and high-quality procurement.
Assistin tracking departmental expenses, preparingbudgetsand ensuring resource allocation aligns with company policies and financial planning.
Organize office events, employee engagement activities and team-building initiatives, handlinglogistics, venueselectionand vendor coordination.
Assistin office space planning,relocationsand workstation allocations, ensuring a well-organized and efficient working environment.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

About the Company

Apex Systems

Apex Systems, a segment of ASGN Inc. (NYSE: ASGN), is a technology services business that delivers emerging technology solutions to bring our clients digital visions to life. Apex has presence in over 70 markets across North America, Europe, and India. Our consultants work with all types of companies throughout all industries, including more than 300 of the Fortune 500 companies. Are you an innovator with high standards who wants to help shape the world? We want you! Learn more about how to find your purpose with Apex, visit www.apexsystems.com.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Staffing/Employment Agencies

EMPLOYEE BENEFITS

401K, Life Insurance

FOUNDED

1995

WEBSITE

https://www.apexsystems.com

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