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Executive administrative assistant

Randstad

West Palm Beach, FL

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JOB DETAILS
SALARY
$20–$20.01 Per Hour
SKILLS
Administrative Skills, Board Meeting, Calendar Management, Catering Services, Communication Skills, Conference Management, Corporate Law, Detail Oriented, Document Management, Documentation Format, Establish Priorities, Executive Assistant Skills , Expense Reports, Financial Services, Genetics, High Net Worth, Logistics Processes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, On Site Support, Presentation/Verbal Skills, Proofreading, Schedule Development, Travel Planning, Wealth Management, Willing to Travel, Writing Skills
LOCATION
West Palm Beach, FL
POSTED
Today

Randstad is seeking a polished Executive Administrative Assistant in the West Palm Beach area. This is a high-profile, on-site position supporting a C-suite executive in a sophisticated, fast-paced corporate environment. For the right candidate who demonstrates exceptional precision, proactive organization, and executive presence, this role offers a potential to become a permanent career path. Location: West Palm Beach, FL (Downtown / On-Site) Pay Rate: $25.00 / hour Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m. (40 to 45 hours/week, full-time) Availability: Target start date within 2 weeks of an extended offer. Qualifications:

  • Experience: 3-5+ years of dedicated experience as an Administrative Assistant, Executive Assistant, or Office Manager-ideally within financial services, wealth management, corporate law, or a highly corporate environment.
  • Polished Professionalism: Exceptional verbal and written communication skills. You must possess a high level of executive presence, a calm demeanor under pressure, and a sharp eye for detail.
  • Urgency & Availability: Must be ready to fully onboard and start within 2 weeks of accepting an offer.
  • Technical Savvy: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and standard executive scheduling tools.
  • Commitment: Ability to work on-site Monday through Friday, fully committing to an 8:00 a.m. - 5:00 p.m. schedule (with flexibility for up to 45 hours weekly as business dictates).
How to Apply:

If you are a career-driven, polished administrative professional who thrives in an elite corporate setting and can start within 2 weeks, we want to hear from you immediately. Please submit your resume to Randstad for consideration. jennifer.torres@randstadusa.com

salary: $20 - $20.01 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

  • C-Suite Support: Act as the primary administrative point of contact for a C-suite executive, managing complex daily schedules, calendar invitations, and meeting requests.
  • Polished Gatekeeping: Greet high-net-worth clients, investors, and external stakeholders over the phone and in person with the utmost professionalism and discretion.
  • Travel & Expense Coordination: Arrange detailed domestic and international travel itineraries, manage commercial and private flight logistics, and accurately process monthly executive expense reports.
  • Document Management: Draft, edit, and proofread high-level correspondence, presentations, and confidential reports. Ensure all executive-level documentation is impeccably formatted.
  • Meeting & Event Prep: Coordinate executive-level board meetings, secure conference rooms, arrange catering, and prepare digital or physical briefing materials ahead of time.
The essential functions of this role include:

  • working in a smoke free environment
  • working up to 5 hrs of overtime per week
Skills
  • Oral Communication
  • Preparing Agendas
  • Prioritizing
  • Organization
  • Administrative Duties
  • Written Communication
Qualifications
  • Years of experience: 3 years
  • Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

About the Company

R

Randstad

Looking for your next great opportunity but not sure where to find it? When you let Randstad US handle your job search, you get the support of one of the world's largest staffing firms partnering with you every step of the way. Our recruiters have the resources to find a job that's right for you. We combine our passion for people with the power of today's latest technologies to find opportunities that fit your skills in environments where you can thrive. Whether you're looking for a temporary or permanent position, our focus is on partnering with you to realize your true potential. And it all starts with your next great role.
COMPANY SIZE
10,000 employees or more
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.randstadusa.com/jobs/careers-at-randstad/

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