Executive Administrative Assistant

Executive Administrative Assistant – C-Suite Support

Temporary Assignment Through End of Year | Immediate Need

We are seeking a polished, highly organized Executive Administrative Assistant to provide high-level administrative support within a fast-paced C-suite environment. This is an excellent opportunity for an experienced administrative professional who is comfortable supporting senior leadership, managing changing priorities, and stepping in wherever needed to keep daily operations running smoothly.

The Executive Administrative Assistant will work closely with the Chief of Staff and Executive Assistants, providing flexible administrative, meeting, travel, and office support. The ideal candidate is professional, responsive, detail-oriented, discreet, and solutions-focused.

Key Responsibilities

• Provide administrative support to the Chief of Staff and Executive Assistants
• Assist with executive calendar management, scheduling, and coordination
• Coordinate business travel arrangements and related logistics
• Prepare, print, organize, and bind meeting materials and presentations
• Coordinate catering, refreshments, coffee, snacks, and other meeting needs
• Order and maintain office supplies and administrative materials
• Assist with meeting preparation and general C-suite logistics
• Handle sensitive and confidential information with discretion
• Respond quickly and professionally to changing priorities and requests
• Coordinate with internal teams, vendors, and other stakeholders as needed
• Maintain a polished and organized executive office environment
• Provide additional administrative support and assist with special projects as needed

What We’re Looking For

• Previous experience in an Executive Administrative Assistant, Executive Assistant, Senior Administrative Assistant, or C-suite support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional appearance and demeanor
• High level of discretion and ability to maintain confidentiality
• Strong attention to detail and follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, responsive, and solutions-oriented approach
• Strong interpersonal skills and a collaborative, team-first attitude
• Flexibility and willingness to step in wherever support is needed
• Proficiency with common Microsoft Office applications preferred

Why This Opportunity?

This role offers the opportunity to work directly within a C-suite executive environment and make an immediate impact by helping senior leadership stay organized, prepared, and productive. If you are a polished administrative professional who enjoys variety, thrives on being the person others can depend on, and takes pride in anticipating what needs to happen next, we want to hear from you.

Apply today for immediate consideration. This is a temporary assignment expected to continue through the end of the year.

After submitting your application, you will receive a text message and email invitation to complete our AI Voice Screening. Completing the voice screening promptly will help accelerate the review of your application and move you through the hiring process faster.