Executive Administrative Associate II

SPS Consulting seeks enthusiastic and organized Executive Administrative Associate II to support our government customer in the Montgomery County area. Positions provide advanced senior level II executive administrative support to elected officials, managers, and department directors for a major program or specialized function within the County.

Responsibilities Include:

• Managing department calendars and/or county executive/directors schedules
• Managing the organization’s correspondences and communication systems, including reviewing, tracking and/or drafting executive level correspondence
• Acting as the executive liaison between the County and his/her key staff, other government employees, outside organizations, and the general public. Considerable experience is required, including professional etiquette and advanced written and oral communication skills
• Preparing official documents such as reports, legislation, regulations, contracts, legal documents, and memoranda using Microsoft Office and other software
• Handling inquiries and incoming work requests; Considerable experience is required, including advanced experience with Microsoft Office Suite – Word, Excel, Outlook, and PowerPoint
• Updating and maintaining county databases, compiling data for financial, statistical, operational or other reports; monitoring and recording expenditures and maintaining fiscal records
• Organizing and managing high-profile events, meetings, conferences, etc.
• Receiving visitors and screening incoming telephone calls
• Receiving/screening incoming mail and processing of outbound parcels
• Setting up and maintaining department files
• Reviewing files and department records to answer requests for information
• Conducting research and provide analysis for specific tasks
• Processing advanced administrative transactions and other specialized duties as needed

Requirements:

• High School diploma and 3-5 years of extensive administrative experience is required
• Executive level secretarial and/or senior administrative support experience is required
• A resourceful and independent worker capable of self-managing their time and tasks 
• Possess a friendly and courteous demeanor and is able to work with witnesses and customers
• Ability to efficiently operate office equipment, including desktop computers, fax machine, copier and printers